Faculty Appointment, Reappointment, Promotion, Tenure, and Sabbatical Management Platform

The Vendor is required to provide for the acquisition and implementation of a secure, configurable, enterprise software platform to support the full lifecycle of faculty appointment, reappointment, promotion, tenure, and sabbatical (ARPTS) processes.
- The solution must support academic governance processes, collective bargaining environments where applicable, institutional policy variation, and audit-ready documentation practices.
- Objectives
• Centralize faculty lifecycle records and review materials
• Support structured ARPTS workflows across academic units
• Enable comprehensive faculty activity tracking
• Support sabbatical eligibility, application, and reporting processes
• Automate dossier and cv assembly
• Enable configurable, policy-aligned review routing
• Improve transparency, compliance, and auditability
• Reduce administrative burden and manual processing
• Provide institutional reporting and analytics
• Integrate with enterprise campus systems
• Support automated discovery and validation of research and publication data
- Functional scope overview
• Faculty profile and career record management
• Faculty activity and achievement tracking
• ARPT workflow management
• Sabbatical lifecycle management
• Dossier and document management
• Review and evaluation tools
• Eligibility and timeline tracking
• Automated research and publication discovery
• CV builder and auto-updating cv engine
• Reporting and analytics
• Security and compliance controls
• System integration
• Configuration and policy alignment
• Implementation, training, and support
- Faculty profile and career record management
• Rank, title, and track
• Appointment and contract history
• Tenure status and probationary timelines
• Department and unit affiliations
• Education and credentials
• Licensure and certifications (where applicable)
• Employment history within the institution
• Workload and effort allocation (if available)
• CV and dossier records
• Configurable institution-defined data fields
- Faculty activity and achievement tracking
1. Teaching
• Courses taught by term
• Instructional modality
• Advising and mentoring
• Curriculum development
• Instructional innovation
2. Research and scholarship
• Publications
• Presentations
• Creative works
• Grants and sponsored research
• Research awards
• Persistent identifiers (optional)
3. Professional growth
• Training and certifications
• Professional development
• Workshops and institutes
4. Service
• Departmental service
• Institutional committees
• Professional service
• Community engagement
- Sabbatical management module
1. Eligibility and policy rules
• Years-of-service calculations
• Rank and track rules
• Interval requirements
• Partial vs full sabbatical categories
• Policy-driven eligibility alerts
• Configurable rule engine
2. Sabbatical application workflow
• Structured sabbatical proposals
• Project description forms
• Budget and coverage fields (optional)
• Multi-level routing and approvals
• Committee reviews
• Deadline controls
3. Sabbatical tracking and outcomes
• Project milestones
• Progress reporting
• Outcome documentation
• Deliverable tracking
• Output classification
• Linkage to ARPT dossiers and CV records.