Volunteer Management System

The Vendor is required to provide for a Volunteer Management System.
- Data Tracked Relating to Volunteers
• Name
• DOB – with automated celebration emails to volunteers
• Contact information - Address, Email, Phone #
• Partnership/Community Organization Affiliations
• Parent of agency Student/Community Member/Current Staff
• Professional Title
• Education Level
• Background Check
• Background Check Update needed
• Interests/Hobbies
• Availability - Days/Hours/Weeks
• School of choice for service
• Transportation/License/Insurance/Vaccination Card (In case there is ever a need to collect vaccination cards such as after COVID)
• Demographics - Race & Ethnicity, Age, Gender Identity(Male, Female, Non-Binary, or Prefer Not to Say)
• Socioeconomic Categories - This data piece helps us to observe if there are economic barriers to volunteering and/or if we as a school district are able to successfully engage across socioeconomic
• Income range/household Income
• Education Level
• Potential interest in agency employment opportunities
• Language skills
• Emergency Contact(s)
• Hours Volunteered – automated emails to congratulate volunteers on milestone hours
• Frequency Volunteered
• Duration of Volunteer Service
• Track training/orientation completion based on volunteer role & MMSD Volunteer Expectation Form read & acknowledgement
• Last login date
• Track if a volunteer has been placed/matched with an actual volunteer opportunity or if they are floating in the system(how long float lasts)
• Turnaround time for background check status’
• Provide different background check status’(Ex: Pending, Approved, Deny)
• No-show & Cancellations
- Data Tracked Relating to Schools
• School staff user engagement with Volunteer Management System
• Which staff at which schools have what user role - track administrative responsibilities of account holders at schools
• Verifying volunteer approval status
• Verifying volunteer credentials for volunteer position
• Recruiting volunteers for school events
• Coordinating volunteers for school events
• Communicating with current approved volunteers about volunteer opportunities
• Staff onboarding to utilize Volunteer Management System.