Enterprise Academic Scheduling and Resource Management Software

The vendor is required to provide enterprise academic scheduling and resource management software to improve institutional efficiency, classroom utilization, campus event space management, academic scheduling accuracy, and student access to required courses through the implementation of a centralized scheduling and resource management platform.
- Functional requirements
1. Academic scheduling
• Support centralized academic course scheduling
• Support term-based and multi-term scheduling
• Allow scheduling by:
o Course
o Section
o Instructor
o Department
o Building
o Room
o Campus
• Support automated and manual schedule creation
• Provide conflict detection and resolution
• Identify scheduling conflicts involving:
o Faculty
o Students
o Rooms
o Resources
o Time blocks
• Support block scheduling and scheduling rules
• Support scheduling optimization based on configurable institutional priorities
• Support waitlist and demand analysis capabilities
• Support hybrid, online, synchronous, asynchronous, and in-person course modalities
• Allow authorized users to create scheduling templates and reusable scheduling scenarios
2. Classroom and resource management
• Maintain an inventory of classrooms and scheduling resources
• Track room attributes and capacities
• Support assignment of rooms based on:
o Capacity
o Equipment
o Accessibility requirements
o Instructional modality
o Departmental preferences
• Support event scheduling and non-academic scheduling
• Prevent double-booking of rooms and resources
• Support shared-space management across departments and campuses
• Provide room utilization analytics and utilization forecasting
3. Student scheduling and planning
• Support student-centered scheduling optimization
• Analyze course demand and registration trends
• Identify scheduling bottlenecks and unmet demand
• Support predictive scheduling recommendations
• Support schedule visualization tools for administrators and students
• Provide configurable rules to support timely degree progression
4. Reporting and analytics
• Provide standard and ad hoc reporting capabilities
• Include dashboards and data visualization tools
• Provide analytics related to:
o Classroom utilization
o Seat utilization
o Course demand
o Enrollment trends
o Scheduling efficiency
o Faculty workload
• Export data in commonly used formats, including csv, XLSX, and pdf
• Support role-based reporting access
• Support integration with institutional business intelligence platforms
5. Workflow and notifications
• Support configurable approval workflows
• Provide automated notifications and alerts
• Support email and system-generated notifications
• Maintain audit logs of scheduling actions and changes
• Support role-based permissions and approval hierarchies.