Streets GPS and Route Optimization Software

The Vendor is required to provide streets GPS and route optimization software to implement, and support a comprehensive fleet management, asset monitoring, route optimization, and operational intelligence platform.
- Requirement:
1. Fleet tracking and GPS monitoring
• Provide vehicle location updates in near real-time.
• Display vehicle locations on an interactive map interface.
• Track vehicle routes, stops, idling, speed, and vehicle utilization.
• Maintain historical GPS data for reporting and analysis.
• Allow supervisors to view individual vehicles or entire fleet operations.
• Provide geofencing capabilities and automated notifications for entry and exit events.
• Support both on-road and off-road municipal operations.
2. Equipment monitoring and telematics
• Equipment utilization tracking.
• Fuel consumption monitoring.
• Idle time reporting.
• Preventive maintenance scheduling and alerts.
• Monitoring of asset health and operational status.
• Real-time equipment performance metrics.
3. Real-time alerts and notifications
• Vehicle speeding events.
• Excessive idling.
• Harsh braking or acceleration.
• Unauthorized vehicle use.
• Maintenance issues.
• Route deviations.
• Geofence violations.
• Emergency or safety-related incidents.
4. Reporting and operational analytics
• Provide real-time operational dashboards.
• Deliver up-to-the-minute reporting on fleet, equipment, and workforce activity.
• Generate automated reports on key performance indicators.
• Allow users to create custom reports.
• Support scheduled report distribution.
• Provide export capabilities in common formats including pdf, excel, and csv.
• Support executive-level dashboards and operational reporting.
5. Driver safety monitoring and coaching
• Supply and install forward-facing vehicle cameras.
• Capture and store video associated with safety events.
• Utilize artificial intelligence or analytics to identify unsafe driving behaviors.
• Detect behaviors including speeding, harsh braking, rapid acceleration, distracted driving, seatbelt non-compliance, and other high-risk driving events.
• Provide supervisor access to video footage and event data.
• Deliver driver scorecards and performance metrics.
• Provide employee coaching tools and driver improvement programs.
• Assist the municipality in implementing a driver safety and risk reduction program.
6. Snow route optimization
• Optimize snowplow routes to improve operational efficiency.
• Reduce route overlap and unnecessary travel.
• Incorporate GPS-based route tracking and verification.
• Allow supervisors to monitor route completion in real time.
• Support route planning, route adjustments, and route performance analysis.
• Provide documentation and reporting of snow operations.
• Support future expansion to additional municipal service routes.
7. City works integration
• Demonstrate existing integration capabilities with city works.
• Provide secure data exchange between systems.
• Enable fleet and operational data to be incorporated into city works reporting and workflows.
• Support automated reporting and data synchronization.
• Minimize duplicate data entry between systems.
• Identify any required middleware, APIs, or third-party components necessary for integration.
8. Implementation services
• Project management.
• System configuration and deployment.
• Hardware installation and testing.
• Data migration and validation.
• Integration services.
• User acceptance testing.
• Go-live support.
• End-user and administrator training.
9. Ongoing support and maintenance
• Software updates and enhancements.
• Technical support during normal business hours and emergency situations.
• Service level commitments and response times.
• Dedicated account management.
• System performance monitoring.
• Ongoing user training resources.