Court Case Management System

The Vendor is required to provide a comprehensive case management system with electronic filing.
- System include:
• The System must provide for electronic management of the entire judicial docket and caseload allowing the judge and clerks to electronically manage every aspect of the Court’s docket and cases, permitting a fully paperless court.
• The System must enable the Court to conduct and perform all business needs, remotely or within the physical office space, in the most streamlined and efficient manner.
• The System must be able to convert all of the Court’s current and historical records available within its current case management system into the new System without any Court intervention or duplication of the data available.
• The System must have a user-friendly public access portal available to any and all individuals that wish to access the Court’s public records. Public access must not require the user to register and must not limit public access to the Court’s documents, unless specified by the Court. The public access portal must be able to be utilized from any computer or mobile device.
• The System must provide e-filing that enables any and all case types under the Court’s jurisdiction to be filed and processed wholly electronically, without the requirement of paper filings, except as specified by the Court.
• The System must be configurable as required by the Court, with options for customization if enhancements are necessary. Configuration includes adjusting available system settings to meet any of the criteria contained within this exhibit.
- Case Management
• The System must possess the ability for the Court to initiate, update, modify and assign cases to a judge or court staff member and monitor case progress.
• The System must accommodate judicial assignments when the judge is recused from a case.
• The System must allow for the case judge to be changed without interfering with the case reporting count.
• The System must possess a notification function that notifies the judge and court staff of key case management event dates and filings, allowing timely movement of cases from initiation to disposition.
• The System must include a comprehensive case tracking function that monitors due dates and completion dates. The case tracking function must allow for due dates to be set according to docket dates, other filing dates, or specific time frames set upon the law and the Court’s practices.
• The System must have the capability to integrate with the Court’s case management reporting system.
- The System must be able to incorporate the use of the electronic signatures by parties attending a hearing. Inputting a party’s signature must be able to be performed by signing on an electronic signature pad, or remotely by using “click to sign” technology on a space in a document in which the desired placement of the signature lies. Inputting a signature must not require any additional formatting or requirements after initial setup.
- The System must not require that a separate signature page is required for Court approval of documents.
- The System must have the capability to make selected docket items and images confidential within a non-confidential case type.
- The System must have the capability to expunge and/or seal cases.