Board Agenda Management Software

The Vendor is required to provide comprehensive governing board management solution to replace its current board governance platform.
- Functional requirements
1. Board meeting management
• Agenda creation and management
• Agenda templates
• Consent agenda support
• Meeting scheduling
• Board packet generation
• Automated agenda publishing
• Meeting minutes management
• Resolution tracking
• Action item tracking
• Voting and decision recording available immediately after board approval
2. Document management
• Centralized document repository
• Version control
• Approval workflows
• Searchable archives
• Metadata tagging
• Retention management
• Document annotations and comments
• Secure file sharing
3. Board member accessibility
• Secure board member access
• Mobile applications for iOS and android
• Offline materials access
• Annotations and note-taking
• Calendar integration
• Messaging and collaboration tools
• Electronic acknowledgments and signatures
4. Public transparency portal
• Public-facing meeting calendar
• Published agendas and minutes
• Board packet publication controls
• Searchable archives
• Livestream and video integration
• Public document access
• Accessibility compliance
5. Policy management (optional / preferred)
• Policy library
• Policy revision workflows
• Historical policy versions
• Policy review scheduling
• Policy committee collaboration
• Public policy access
- Integration requirements
• Microsoft 365
• Google workspace (if applicable)
• Microsoft Entra id / active directory
• District website CMS
• Video streaming platforms
• E-signature solutions
• Records management systems
• Identify available APIs and integration capabilities.