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A government agency in Arizona issued “Board Agenda Management Software” (RFP). Solicitation SYS-6099 closed on July 14, 2026. Eligibility: Only for USA Organization. Submissions via Online Portal.
The Vendor is required to provide comprehensive governing board management solution to replace its current board governance platform.
- Functional requirements
1. Board meeting management
• Agenda creation and management
• Agenda templates
• Consent agenda support
• Meeting scheduling
• Board packet generation
• Automated agenda publishing
• Meeting minutes management
• Resolution tracking
• Action item tracking
• Voting and decision recording available immediately after board approval
2. Document management
• Centralized document repository
• Version control
• Approval workflows
• Searchable archives
• Metadata tagging
• Retention management
• Document annotations and comments
• Secure file sharing
3. Board member accessibility
• Secure board member access
• Mobile applications for iOS and android
• Offline materials access
• Annotations and note-taking
• Calendar integration
• Messaging and collaboration tools
• Electronic acknowledgments and signatures
4. Public transparency portal
• Public-facing meeting calendar
• Published agendas and minutes
• Board packet publication controls
• Searchable archives
• Livestream and video integration
• Public document access
• Accessibility compliance
5. Policy management (optional / preferred)
• Policy library
• Policy revision workflows
• Historical policy versions
• Policy review scheduling
• Policy committee collaboration
• Public policy access
- Integration requirements
• Microsoft 365
• Google workspace (if applicable)
• Microsoft Entra id / active directory
• District website CMS
• Video streaming platforms
• E-signature solutions
• Records management systems
• Identify available APIs and integration capabilities.
Ask any question about the RFP and its amendments. Instantly surface schedules, deliverables, compliance items, evaluation criteria, and budget details with 100% source-backed answers.
Quick answers about deadlines, eligibility and submission for this solicitation.
No. This opportunity (SYS-6099) closed on July 14, 2026. See similar open RFPs below.
A government agency in Arizona. The buyer's contact and submission details are in the solicitation documents.
Only for USA Organization.
Submissions are accepted via Online Portal. Follow the instructions in the solicitation documents.
Contract term: 5 years.
Questions and inquiries must be submitted by July 9, 2026.
Yes. After purchase, with a subscription or during a free trial, the RFPPlanet AI Assistant answers questions sourced from this RFP’s documents, such as requirements, evaluation criteria and key dates.
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