Electronic Research Administration System

The Vendor is required to provide electronic research administration system (eRAS) lifecycle, including software capabilities, implementation services, integrations, data migration, training and change enablement, and ongoing support.
- Requirement:
• eRAS functional capabilities: functional requirements spanning the full research lifecycle, including proposal development, compliance checks/hooks, routing, sponsor submission support, term and condition negotiation/tracking, award setup, post-award administration, compliance, and closeout.
• Technical architecture and non-functional requirements: requirements related to hosting, environments, identity and access management, data security, integrations, logging, and compliance with institutional and sponsor-driven standards.
• Implementation and project management: expectations for the respondent’s implementation approach, governance, staưing, communications, risk and issue management, testing, and cutover activities.
• Training and change enablement: role-based training, adoption support, communications, documentation, and strategies to transition faculty and administrators.
• Support, maintenance, and service levels: post-go-live support model, service level expectations, release management, performance monitoring, and ongoing relationship management.
• Data migration: migration of data from legacy tools and repositories, including scope, approach, validation, and reconciliation, along with support for ongoing data access, a defined sunset/transition clause requiring full data export in nonproprietary formats at contract termination or upon request, and API-based capabilities to push, pull, and update data for seamless integration and long-term data portability.
• System integrations and interoperability: required integrations with campus systems and external sponsor platforms using secure, standards-based methods.
• Usability and workflow flexibility: respondent’s detail on their ability to provide a user-friendly eRAS with intuitive usability and configurable workflows that streamline research processes, automate routing and compliance, and deliver real-time visibility across the lifecycle.
• Assumptions, dependencies, exceptions, and exclusions: respondent’s assumptions, dependencies, constraints, and any exceptions to the requirements.
• Respondent deliverables: required project artifacts, documentation, and acceptance checkpoints.