Faculty Information Management System

Providing a fully realized, off-the-shelf a Faculty Information System (FIS) for faculty activity reporting; faculty lifecycle management and reporting; and faculty action workflows, including annual reviews; the creation of electronic dossiers for the review, promotion, and tenure; leave requests; emeriti requests, etc.
- The vendor, with demonstrated higher education experience and higher education devoted platforms and services, will need to provide all personnel and labor, materials, suppliers, equipment, etc. and all services related to creating, storing, securely sharing, submitting, and reviewing/electronic approvals.
- Must have ERP (Enterprise Resource Planning) that allows for integration of multiple functions into one system to streamline processes and information from across the organization.
1. [I] Integrate with Workday to manage faculty academic appointment data (school/college, appointment status, appointment title, appointment term, etc.) and sync/import specific reportable employment-related profile data (race/ethnicity, gender, faculty rank, email)
2. [D] Integrate with Workday to generate/enable/disable user profiles based on job type and employment status.
3. [D] Work with industry standard integration management and ETL tools such as CourseLeaf, etc.
4. [I] Allow for integration through standard secure methods such as SFTP, APIs, Web services, etc.
5. [O] Import and facilitate maintenance of faculty contract awards and faculty grants data from sponsored funding databases, including identification of PIs and Co-PIs at both the proposal and award stages.
6. [I] Import the existing faculty activity data from selected school and college databases, to ensure clean/accurate data at system go live.
7. [D] Import data from indexing services or other bibliographic / citation services / publication databases/ media mentions
a. [D] Import/sync from external sources to populate faculty activity profile data (such as Scopus, Open Alex, PubMed, CrossRef, etc.)
b. [D] Screen for/suggest possible activity matches to be approved/modified and approved by faculty.
8. [D] Integrate with course evaluation systems (such as Explorance Blue) to facilitate file import into workflows module
9. [O] Integrate with grant databases.
ii. [I] User-friendly interface for all possible user types.
iii. [D] CV Import and Parsing to populate relevant record fields.
iv. [D] Clear and intuitive avenues for data entry, import, export/API available for selected data (i.e., faculty bios), and reporting.
v. [O] Calendar view for users with upcoming tasks, etc.
vi. [D] Manage faculty transcripts for accreditation purposes including uploading, tracking, and viewing as appropriate.
1. [O] Direct document import from university/third party e-transcript vendors.
vii. [I] System should be designed to reduce the need to re-enter/modify data across multiple units (e.g., faculty with joint appointments across academic units, schools, and colleges), process, and/or modules.
viii. [D] Strong reliability, including high uptime percentage, notification of planned updates and outages, ability to request postponement of outage/update due to work schedule, and system stability;
ix. [I] Cross Platform (such as Windows and MacOS).
x. [D] Mobile accessibility (such as Android and iOS accessibility).