LMS-eLearning System

Vendors to provide a comprehensive, modern webbased Learning Management System (“LMS”) solution that includes both a robust LMS platform and access to high-quality off-the-shelf online training content for use by County and its staff.
- System include:
1. A cloud hosted solution, that is platform- and device-agnostic.
2. Scalable platform capable of supporting at least 2,800 active users, retaining historical data for a minimum of an additional 2,000 inactive users, and accommodating projected growth in both users
and course activity over the life of the contract.
3. Supports automated, regularly refreshed employee data feeds from our Human Resources Information System (“HRIS”) (currently Oracle PeopleSoft HCM) via flat file, API, or other standard integration
methods.
4. 24x7 access to LMS.
5. Support for synchronous and asynchronous training.
6. The LMS must support differentiated administrative permissions that allow department-level administrators to add, edit, manage, and assign their own courses, files, and learning resources, while preventing them from adding, editing, modifying, or retiring any Clackamas County-managed global/Super Admin content or catalog elements. This is a graphical illustration of the intended hierarchy structure
7. Data migration services including historical learner data, course completions, transcripts, certifications, and metadata from Clackamas County’ current LMS. Proposers must clearly identify migration assumptions, limitations, dependencies, validation processes, and post migration support responsibilities.
8. Demonstrated support for off-the-shelf course content through native libraries, integrated marketplaces, or third-party partnerships. Proposers must describe available content domains, update
cadence, content governance, and alignment with public sector training needs
9. The system needs to support following minimal activities: user registration, user search/lookup, user read, contact update, course registration, course completion.
- The LMS must support mastery-based learning approaches, particularly for required and compliance driven training. The platform should include robust assessment tools, configurable passing thresholds,
retake logic, certifications, expirations, and automated retraining assignments, along with advanced reporting to support regulatory, audit, and risk management use cases.