Digital Procurement Solutions System

An integrated web-based software package that provides a systemic solution for facets of Procurement sourcing, vendor, and contract management.
- Vendor Management: Agencies can categorize, search, prequalify, and communicate with their vendor base while vendors self-register at no cost, with certification and license verification
- Quote & Bid Management (Solicitations): Agencies can issue quotes, formal bids, RFIs, RFPs, RFQs, and informal public works bids with sealed lock-box encryption, automatic vendor matching and alerts, online Q&A and addenda management, and project or line-item awards to one or more vendors.
- Project Evaluation (Evaluations): Unlimited evaluators can score proposals against qualification and scoring criteria, with the entire decision-making process documented.
- RFx Library: Agencies can search a repository of projects from all vendor agencies nationwide and reuse bid documents, line items, Q&A, addenda, and cooperative or joint venture language to build new solicitations.
- Documents: Agencies can create solicitation and contract documents from unlimited templates and a pre-built clause library of agency-approved language, with AI-powered editing, approval workflows, section locking by user, and direct attachment to Solicitations and Contracts projects.
- Contracts: Agencies can archive current and past contracts with full history and audit capability, track compliance, schedule tasks and automated vendor and subcontractor emails, generate reports by vendor, contract type, status, date, PO number, and more, and execute contracts through Adobe Acrobat Sign.
- Insurance: Agencies can send automated insurance requests, track ACORD certificates by vendor and coverage type, including broker and agent details, and trigger expiration and renewal notifications to vendors, producers, and internal staff.
- Advanced e-Bidding for Public Works: Agencies can receive public works and construction bids and bid bonds electronically through e-Bond acceptance.
- Emergency Operations: Agencies can manage, maintain, and retrieve up-to-date information on vendors that provide goods and services during an emergency, including suppliers registered with the agency or with other agencies in collaboration mode.
- Transparency Portal: Agencies can post awards and relevant public information in their Vendor Portal and choose which details to release, supporting compliance with state, local, and federal regulations and reducing FOIA requests.