Event Management Platform

Online event management software platform to enhance its execution of large-scale events like Saddle Up, Parent and Family Weekend, and other large-scale opportunities for students, families, and
guests of the University. Ideally, the platform would allow for the ability to individualize schedules for all participants, communicate timely information to participants, and load schedules for participants prior to attending events.
- Platform would also need to include opportunities for online registration, access of schedule through mobile device apps, and ability to identify locations, presenters, and event descriptions. Ideally platform would demonstrate the ability for customization to match University branding while meeting the needs of higher education applications.
- University is looking to utilize an event management software platform that allows event organizers to enroll participants in required sessions of events while also allowing participants to select some sessions of their choice. Additionally, event organizers need to collect engagement data, be able to notify participants of changes in real time. Participants need to be able to be grouped by event organizers that allow for transitions among sessions.
- The following are desired supports for students, to support the requirements previously outlined above:
I. An event app for participants to access event logistics on their phones/mobile devices.
II. An option for participants to access event logistics aside from their phones/mobile devices.
III. An option for participants to be checked into an event.
IV. An option for participants to be surveyed before, during, and after an event.
V. An option for participants to receive real-time notifications.
VI. An option for participants to be grouped.
VII. An option for participants to be able to access follow-up events after the conclusion of an event.
VIII. An option for organizers to track attendance of participants at each session.
IX. An option for organizers to identify session locations.
X. An option for organizers to identify session presenters.
XI. An option for organizers to ensure branding alignment of the event with the University of Wyoming.
XII. An option for organizers to ensure security of event participats and limit who can be added as a participant.
XIII. An option for organizers to both turn on and monitor participant communications and/or limit participant communications.
XIV. Explanations for how respondents will collaborate with University IT delegates to navigate implementation challenges.
XV. An option for event organizers to be supported in event development.
XVI. An option for event organizers to both collect and review event data through analytics.