Accreditation Assessment Software

Cloud-based accreditation and assessment management system that supports institutional and program-level accreditation, institutional effectiveness planning, strategic planning, academic and administrative assessment, curriculum mapping, evidence management, and institutional reporting.
- System must:
• Be a secure, cloud-based, software-as-a-service solution.
• Provide a centralized environment for accreditation, assessment, planning, reporting, and evidence management.
• Support institution-wide use by academic programs, administrative departments, student-support units, committees, institutional leadership, and other designated users.
• Support multiple organizational levels, including institution, division, department, academic program, credential, course, and administrative unit.
• Accommodate changes in the College’s organizational structure without requiring extensive vendor intervention.
• Allow the College to configure terminology, organizational structures, planning cycles, templates, forms, workflows, permissions, and reporting periods.
• Support multiple assessment and planning cycles, including academic-year, fiscal-year, calendar-year, semester, and multiyear cycles.
• Preserve historical records when organizational structures, personnel, templates, outcomes, or plans change.
• Provide a user-friendly, accessible interface for users with varying levels of technical experience.
• Allow an unlimited or clearly defined number of viewers, contributors, reviewers, and administrators.
• Clearly identify any limits on users, departments, programs, plans, outcomes, reports, evidence files, storage, historical records, or other functions.
• Provide systemwide search functionality.
• Provide notifications, reminders, assignments, status indicators, and due-date tracking.
• Provide audit trails documenting submissions, reviews, approvals, revisions, and other significant user actions.
• Allow authorized College administrators to manage the system without routine dependence on the vendor.
• Include routine system maintenance, hosting, backups, upgrades, security updates, and technical support in the proposed price.
- Accreditation Management system must:
• Support the development and management of accreditation compliance reports, reaffirmation reports, substantive change documentation, monitoring reports, Quality Enhancement Plan documentation, and other accreditation-related submissions.
• Support SACSCOC accreditation processes and allow the College to create or import current and future accreditation standards.
• Support multiple specialized and programmatic accrediting bodies simultaneously (e.g., ABET, CODA).
• Allow standards to be organized hierarchically by accreditor, principle, standard, substandard, requirement, program, department, or other College-defined category.
• Allow authorized users to assign accreditation standards or report sections to individuals or teams.
• Support configurable workflows for drafting, reviewing, revising, approving, and finalizing accreditation narratives.
• Allow multiple contributors to collaborate on accreditation narratives while maintaining appropriate permissions and version control.
• Preserve previous versions of narratives and allow users to compare or restore prior versions.
• Allow evidence to be uploaded, linked, categorized, described, tagged, reused, and associated with multiple standards or reports.
• Maintain a centralized evidence repository that reduces unnecessary duplication of documents.
• Identify broken, missing, outdated, or inaccessible links and evidence, or provide tools that help administrators review evidence validity.
• Support evidence inventories that include document title, description, owner, applicable standard, reporting period, source, review date, and expiration or renewal date.
• Allow accreditation narratives and evidence lists to be exported in formats suitable for submission, archiving, review, and printing.