Court Reporting Court Registrar Technician and Transcription Services

The vendor is required to provide court reporting court registrar technician and transcription services for include:
a. For paper copies:
• No more than one hearing day per volume;
• Each volume must have a title page which identifies the hearing location and date, the court file number, the presiding judge, the names of counsel present and the parties represented and the court reporter's name;
• Each volume must have a table of contents or index which is generated by the word “table of contents” feature, which will include a list of witnesses called by counsel and the filing of exhibits by number;
• Each speaker is to be identified by name;
• Each recess, adjournment, or other break will be clearly noted as break, recess, adjournment
 or concluded;
• Each volume shall be securely bound stapled or carol bound;
• All pages shall be numbered at the top center of the page;
• Each line shall be numbered for easy reference using the automatic numbering function available in
 microsoft word;
• Each last page shall have a certificate bearing the court reporter’s signature, typed name and, date;
• Starting and finishing times shall be indicated on all hearing transcripts;
• New paragraph or new speakers shall be indented no more than fifteen (15) spaces from the left margin;
• A maximum of five (5) spaces shall be left after a colon before continuing with text;
• Each page shall contain no less than twenty-eight (28) lines per page, using a 12-pitch font with the
 exception of the cover, the front page and the last page;
• Font to be used is courier new;
• Names and complete addresses of witnesses called to testify shall be indicated in the transcript;
• Margins to be no greater than:
o Top margin: 1.0” (the top margin refers to the space between the top edge of the page and the first line of the text)
o Bottom margin: 1.0” (the bottom margin refers to the space between the bottom edge of the page and the last line of text)
o Left margin: 1.5” (the left margin refers to the space between the left edge of the page and the first character of the text, other than the line number)
o Right margin: 1.0” (the right margin refers to the space between the last character of the text and the right edge of the page)
b. Electronic copies:
• Transcript to be prepared in microsoft word format unless otherwise directed by the project authority in its sole discretion with 30 days’ notice to the contractor.
• The audio file will include the name of the case, the court file number, the name of the presiding judge and the date and location of the hearing;
• The setup is to be consistent, where applicable, with the printed version requirements set out above in transcript specification;
• Each last page shall have a certificate bearing the court reporter’s/transcriber’s signature, typed name and, date;
• Starting and finishing times shall be indicated on all hearing transcripts;
• New paragraph or new speakers shall be indented no more than fifteen (15) spaces from the left margin;
• A maximum of five (5) spaces shall be left after a colon before continuing with text;
• Each page shall contain no less than twenty-eight (28) lines per page, using a 12-pitch font with the exception of the cover, the front page and the last page; - font to be used is courier new;
• Names and complete addresses of witnesses called to testify shall be indicated in the transcript;
• Margins to be no greater than:
o Top margin: 1.0” (the top margin refers to the space between the top edge of the page and the first line of the text)
o Bottom margin: 1.0” (the bottom margin refers to the space between the bottom edge of the page and the last line of text)
o Left margin: 1.5” (this refers to the space between the left edge of the page and the first character of the text, other than the line number)
o Right margin: 1.0” (the right margin refers to the space between the last character of the text and the right edge of the page)
- The transcripts shall be prepared in accordance with the following guidelines:
• Country spelling shall be used at all times for terms such as “favor”, “color”, “judgment”, honors etc.
• The term “justice” shall be utilized instead of “the court” when referring to statements made by the presiding judge.
- Contract Period/Term: 1 year