Transcription Services

The vendor required to provide transcription services from electronic media sources provided by the crown on an “as and when” requested basis.
- Transcript production
•    Produce one (1) electronic copy of transcript(s) in pdf format, fully searchable. 
•    Offeror must ensure that the information stored on the electronic file copy is identical to the transcript format and is provided in an accessible format (pdf or an alternative format approved by the technical authority). 
•    Identify the USB key with a red security label classified, confidential or secret and the applicable reference number as specified by the technical authority or by the contact identified in the call-up against the standing offer.
- All transcriptions must be provided in pdf filetype in accordance with the following format:
•    The offeror must type the transcript on white bond paper, 21.5 cm (8.5 inches) x 27.8 cm (11 inches);
•    Be not less than 25 lines per page a minimum 225 typewritten words, with the exception of the cover, front and last page;
•    Double spaced;
•    New paragraphs or new speakers must be indented fifteen (15) spaces;
•    Optimization to be set at 100%;
•    Font to be used is courier, 12-point;
•    Margins to be used are:
o    Top 1”;
o    Left 1.5”;
o    Bottom 1”; and
o    Right 1”
•    Names and complete addresses of witnesses called to testify must be indicated at the beginning of the transcript;
•    The date, commencement and completion times for hearings must be indicated on all transcripts; 
•    Have a page header identifying the file number assigned by the technical authority, the name of the interviewee and the date of the interview; 
•    Have a footer identifying the page number and the total number of pages; 
•    The commencement of each new line with a different speaker must have the speaker identified;
•    The offeror must ensure that the final page of the transcript includes a signed signature block identifying the transcriber of the interview; 
•    A covering letter must accompany the USB key with a signed statement confirming that the transcriber certifies the accuracy of the transcript submitted on the electronic copy such as “i certify that the transcript is true and accurate to the best of my skill and ability as submitted to the technical authority in its original format.