Optical Character Recognition and Intelligent Transcript Processing Solution

The Vendor is required to provide a solution that automates transcript ingestion, optical character recognition (OCR) processing, and structured data extraction, with a primary focus on enabling efficient and accurate transfer credit evaluation workflows.
- Requirements
1. OCR and data extraction
•    Process transcripts in pdf and image formats (scanned and native)
•    Extract structured data including:
•    Student identifiers
•    Institution name(s)
•    Course information (course number, title, credits, grade)
•    Term structure and GPA
2. Data structuring and normalization
•    Normalize transcript data across multiple institutional formats
•    Provide configurable mapping to Clemson data structures
•    Support standardization of course and credit data
3. Integration requirements
•    Slate integration
o    Integrate with technolutions slate at the university
o    Document ingestion and attachment
o    Workflow triggering and status updates
o    Population of extracted data into applicant records
•    Banner integration
o    Integrate with ellucian banner
o    Support
o    Transfer credit evaluation processes
o    Course equivalency workflows
o    Posting of academic history where applicable
4. Workflow and exception handling
•    Provide configurable workflow automation
•    Support batch and real-time processing
•    Include manual review interface for exception handling
•    Provide audit logs and processing history
5. Reporting and analytics
•    Provide reporting on:
•    Processing volume
•    Error rates and exceptions
•    Processing time
•    Allow export of data for institutional reporting
6. Technical requirements
•    Cloud-based (SaaS preferred)
•    FERPA-compliant data handling
•    API-based integration capabilities
•    Role-based access controls
•    Support for single sign-on (SSO)
•    Scalable for peak admissions cycles
7. Implementation, installation and setup
•    Provide a detailed implementation plan
•    Conduct discovery and requirements validation
•    Configure OCR models and mapping rules
•    Integrate with slate and banner
•    Support testing and validation
•    Support phased rollout (pilot → full implementation).