Employee Benefits Services

The Vendor is required to provide comprehensive employee benefits services.
- Expected to manage and support day-to-day benefits administration, regulatory compliance, employee engagement, vendor coordination, and strategic planning.
- It employs approximately 106 full-time, benefits-eligible employees across several departments:
• Public Safety (Police and Fire)
• Public Works
• Code Enforcement
• Administration and Finance
• Human Resources
• Economic Development
- Services must be performed directly or through reliable, established partnerships. 
- Expected to minimize the administrative burden on City staff while ensuring high-quality support to employees.
- Benefits Strategy and Plan Management
•    Benchmark and analyze current benefit offerings
•    Evaluate self-insured vs. fully insured models
•    Support open enrollment and qualifying life event changes
•    Manage vendor RFPs and carrier renewals
•    Provide cost-control strategies and utilization reviews
- Leave Tracking and Compliance
•    Administer FMLA, ADA, military leave, and other policies
•    Implement or manage a leave tracking system
•    Ensure compliance with federal and state regulations
•    Communicate effectively with HR and supervisors
•    Train staff on procedures and documentation
- ACA Tracking and Reporting
•    Track ACA eligibility, including for variable-hour employees
•    Complete and submit IRS Forms 1094/1095
•    Monitor measurement and stability periods
•    Act as primary contact for ACA compliance
- Wellness Program Administration
•    Design and implement wellness initiatives
•    Coordinate screenings, incentives, and health fairs 
•    Track participation and results
•    Align program goals with benefits strategy
- Legal and Regulatory Compliance
•    Ensure full compliance with:
1.    ERISA
2.    HIPAA
3.    COBRA
4.    FMLA
5.    ACA
•    Provide legal updates and documentation support
•    Assist with SPD and policy document review
- Reporting and Analytics
•    Deliver monthly, quarterly, and annual reporting
•    Monitor trends and provide executive dashboards
•    Recommend improvements based on data insights
- Communication and Education
•    Create benefits guides and FAQ documents
•    Deliver group and 1:1 sessions during open enrollment
•    Support onboarding with clear benefit education
- Technology Integration
•    Integrate or recommend HRIS solutions
•    Provide employee self-service access to portals/tools
•    Ensure security and privacy of employee data

- Questions/Inquires Deadline: August 08, 2025