Insurance and Workers Compensation Services

The Vendor is required to provide worker’s compensation insurance services.
- Annual Agent/Broker Services
•    Summary of premium and losses for each policy year
•    Forecast of insurance market status 6-months prior to renewal
•    Insurance policy summary
•    Provide suggested loss control strategies, market changes to enhance underwriting ratings
- Risk Management Information System (RMIS)
1.    Keep accurate records of all claims. Requested to include quarterly claim information containing the following:
o    Claims must be coded by:
•    Department
•    Date and time of loss
•    Cause of Loss
•    Type of loss/injury/illness
o    The system to maintain a record of lost time, by claim, by department, and total of all departments/divisions.
o    For each claim, the system shall record amounts paid, reserved and incurred in each of the following categories:
•    Medical
•    Indemnity
•    Allocated expenses
•    Attorney expenses
•    Rehabilitation
•    Recoveries (subrogation, etc.)
o    The system is to have the ability to provide reports for:
•    Cause and Loss codes by department
•    Lost time by department
•    Dates claim opened and closed
•    Injury / Loss Type
•    YTD claims and “as of” feature
•    Current month new claims
•    Open and/or closed claims by selected period
•    Claims by date of injury
•    Claims in alphabetical order
•    Claims by payment type
•    Claims with payments in current month with payment detail in alphabetical order
2.    Provide access to all claim records via web-based service.
- Underwriting Information
•    County has an aggressive return to work program. No employees are exempt.
•    There are seventeen (17) locations where there are more than 50 employees at a single location. 
•    Those location house an estimated 2,166 employees
•    The county has a written safety program, available in the county’s employee intranet. The program includes ongoing employee education, preventive maintenance, hazard controls, and personal protective equipment.
•    Certificates of insurance are secured from contractors confirming workers’ compensation insurance.
•    A safety committee is currently operational.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: October 22, 2025