Travel Coordination Services

The Vendor is required to provide travel coordination services to support force account construction projects in rural state.
- Services include:
• Booking approved airfare, primarily on scheduled commercial service, and lodging for force account construction personnel traveling to rural state communities.
• Coordinating charter flights when scheduled commercial service is unavailable, cost-prohibitive, or impractical due to logistics, scheduling, or project urgency.
• Providing itemized invoices with supporting documentation (e.g., receipts, itineraries) to allow costs to be billed directly to specific project budgets.
• Charging a reasonable per transaction service fee.
• Supporting travel arrangements across various rural state communities, including rebooking services on short notice due to travel delays or cancellations.
- Travel delays and changes are common due to weather, limited air transportation and lodging options, or culturally significant events.
- Must demonstrate the capacity to manage rebooking and itinerary changes promptly and sensitively under such circumstances.