Data Communications Design Services

The vendor is required to provide data communications design services for include:
•    Comprehensive design services for wan outside plant (OSP) communications infrastructure connections and Lan infrastructure required in city buildings, city multi-building sites, and other city sites and facilities. 
•    Services shall include, but not be limited to, all components, cable, and accessories. 
•    Design of audio and visual presentation systems, security, access, and control design and configuration for new facilities and Tennant improvements of existing city buildings. 
•    Design of security, access, and control systems for new facilities and Tennant improvements of existing city buildings and connectivity across the city’s wan network
•    Design services on sizing and configuring segments of the wan OSP, including coordination with various governmental, private agencies, and other utilities concerning right-of-way, easements, and pole licensing. 
•    Design of data center infrastructure, including power distribution, backup power systems, cooling solutions, HVAC integration, and redundancy planning to ensure optimal performance and reliability. 
•    Design, permitting, and seal of approval services, for all mechanical, electrical, civil, architectural, structural, landscape, and surveying requirements to support the LAN and WAN networks. 
•    The communications consultant shall perform, or subcontract to be performed, various professional design work pursuant to the signed contract and mutually agreed upon scopes of work. 
•    Such work shall include the consultant initiating and managing subcontracts with engineers, architects, and landscape architects, on a project-by-project basis, for the design communications connectivity between buildings on a campus, communications rooms within buildings, etc. 
•    The resulting sealed drawings and specifications of those engineers and architects shall be incorporated by the data communications consultant into a complete and biddable package prior to submission to the city. 
•    Provision of written responses relating to the clarification of technical concerns and issues of current industry standards and equipment recommendations. 
•    Provision of line-itemized opinion of probable cost and independent cost (ice) estimates of full construction costs for project designs, grouped by communications wiring, communications hardware, general construction, mechanical, electrical, civil, landscape, survey, and structural costs. 
•    Attendance at a minimum of one (1) network management meeting per month, of which the cost of attendance shall be incorporated into the hourly consulting fee. 
•    Independent review of LAN and WAN project designs for compliance with industry standards and city of telecommunications standards, and for conceptual propriety, constructability, and end-user viability. 
•    Provision of advice and consultation on new products, standards, and technologies.
- Budget: $100,000

- Contract Period/Term: 1 year
- Pre-Submittal Conference Date: September 4, 2025
- Questions/Inquires Deadline: September 18, 2025