Comprehensive Grant Writing Services

The vendor is required to provide comprehensive grant writing services for city.
•    Researching potential grant funding opportunities for the city, including but not limited to federal, state, local, public, and private grants; 
•    Preparation of listings of potential grant funding sources for dissemination to city controller and department heads, or their designated representatives, for review and approval of grant applications. 
•    Copies of grants being pursued shall be sent to the mayor, city.
•    Listings shall be updated at least quarterly with status information. 
•    Timely communication with the city controller and department heads during the grant application process. 
•    Reviewing application guidelines and preparing a timeline and chart of tasks for grant submission; 
•    Writing all sections of a grant application by administering, managing, coordinating, and complying with all aspects of the grant writing process, from cradle to grave, for public, private, state, and federal grant opportunities; 
•    preparing and submitting spending plans, grant requests, reimbursement requests, monthly, quarterly, and annual reports for a variety of matters. 
•    Ensuring that letters of support and other required certifications, or documents, are submitted with the grant application; 
•    The grant in the appropriate format with copies as required in accordance with the grant timeline; 
•    Preparing a checklist or timeline of post-award administration items for the city to follow in order to be in accordance with the grant timeline; 
•    Compiling all reports; 
•    Proper submission of all reports; 
•    Working with the grant project manager to determine appropriate funds; 
•    Overseeing compliance with applicable state and federal grant guidelines and directives; 
•    Providing proper communication and compliance reporting to the appropriate personnel (i.e., SEFA reporting to controller’s office, department head, etc.) 
•    Monitoring public, private, state and federal grant programs for appropriate program specific funding opportunities;
•    Contractual arrangements and procedures; 
•    Preparing status reports and other documentation as required; 
•    Consultant will be expected to conduct their work at their place of business. 
•    When work is required on city property, a conference room may be scheduled by the city, for the consultant to utilize; 
•    The city does not anticipate the need for the awarded consultant to work extended hours or on weekends unless the city requires the consultant to attend a city council meeting or similar event. 
•    Consultant will only be responsible for grants that they write.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: September 9, 2025