Grant Writing Services

The Vendor is required to provide an individual or firm that specializes in the management of the overall grant process and can assist the City in maximizing the benefits of grant funding.
- Grant Funding Needs Assessment and Strategy
•    Participate in an initial introductory/all hands meeting with City executives and staff, and annually thereafter, to develop an overall strategy for identifying and securing grant funding.
•    Meet with City staff on a quarterly basis to identify grant funding needs and priorities and discuss current and potential grant opportunities.
- Grant Monitoring and Research
•    Identify appropriate grantors and grant programs including, but not limited to, federal, state, and regional government organizations and private foundations and businesses to support the City's funding needs and priorities.
•    Research and analyze potential funding opportunities to determine its suitability to the City's needs and project eligibility requirements.
•    Based on grant funding research, recommend grantors and grant programs to which the City should submit applications.
•    Inform staff of the details of identified grants and provide key information including funding program name and agency, available funding, key dates/deadlines, funding type (grant, loan or incentive), required match, and cost share required.
- Grant Writing
•    The consultant shall write and apply for all grants approved by City staff.
•    Prepare a strategic work plan for each grant application including key dates, responsibilities of consultant and staff for producing grant application content, key tasks, and specific deliverables.
•    Provide grant proposal writing services associated with the completion of grant applications on behalf of the City, including the preparation of letters of intent, funding abstracts, production and submittal of applications.
•    Ensure that all required components of each proposal are included in submission; ensuring adherence to grant evaluation criteria, and ensuring each entire grant package is timely and correctly prepared in accordance with the requirements and restrictions of its respective funder's portal and technical submission requirements.
•    Work with designated City staff to edit grant applications for consistency of messaging, ensuring integration of grant requirements and succinctness prior to City final review and submittal to funder.