Grant Writing and Grant Management Services

The Vendor is required to provide professional, on-call Grant Writing Services and Grant Management Services to provide grant writing and proposal/application support for the City.
- Grant Opportunity Development
•    Identify and prioritize city projects in need of grants/funding
•    Identify grant/funding sources and opportunities
•    Prepare grant/funding applications
•    Assist in preparing a long-range grant/funding application program
•    Provide monthly reports to the city summarizing the amount of time expended, describe activities undertaken during previous month, and status of those activities.
- Grant Funding Research Services
•    Public safety
•    Public works and utilities
•    Parks and recreation
•    Economic development
•    Community development and housing (including homeless services)
•    Animal shelter/services
- Grant Writing Services
•    Based on grant funding research, recommend grantors and grant programs to which the city should submit applications. Provide timely quotes upon request.
•    Prepare a strategic work plan for each grant application including timeline, responsibilities of consultant and staff for producing grant application content, key tasks, and specific deliverables.
•    Provide grant proposal writing services associated with the completion of grant applications on behalf of the city, including the preparation of letters of intent, funding abstracts, production and submittal of applications. Provide draft proposals to city staff for review and incorporate edits into final draft.
•    Ensure that all required components of each proposal are included in the application submission, ensuring adherence to grant evaluation criteria and ensuring each entire grant package is timely and correctly prepared in accordance with the requirements and restrictions of its respective funding agency’s technical submission requirements.
•    Work with designated city staff to edit grant applications for consistency of messaging, ensuring integration of grant requirements and succinctness prior to city final review and submittal to funding agency.
•    Organize facts, data, statistics and narrative collected and written as a part of assigned projects, developing data and/or graphics as appropriate, and make those items available to the city for future use.
•    Monitor funding agency until grant awards announcement.
- Grant Management and Administrative Services
•    Securing and finalizing agreements and monitoring funding compliance.
•    Developing schedules and timing for projects.
•    Budgeting and submitting reimbursement requests.
•    Submitting financial and progress reports
•    Staff grant compliance training (as needed).
•    Providing reporting/compliance documentation for audit preparation.