Grant Writing and Grant Management Services

The Vendor is required to provide grant writing and grant management services for include:
- Program management and coordination
•    Preparing monthly progress reports summarizing work completed, applications supported, issues encountered, and upcoming deadlines 
•    Preparing invoices and supporting documentation consistent with authority requirements 
•    Maintaining organized files, schedules, drafts, and documentation for all assigned tasks 
•    Assisting authority staff with maintaining and updating project inventories used to identify potential project candidates for future funding opportunities 
•    Preparing public-facing materials related to grant funded or grant supported projects when requested, including content for webpages, presentations, and informational materials 
•    Supporting updates to grant related communications including webpage content, FAQS, grant tables, announcements, and related materials 
•    Supporting authority staff with internal tracking tools used to monitor grant cycles, deadlines, and active assignments
- Funding opportunity monitoring and strategic guidance
•    Monitoring federal, state, regional, and philanthropic funding programs and providing regular updates regarding eligibility, timelines, funding availability, and anticipated cycles 
•    Identifying funding opportunities that align with regional priorities, project needs, and agency goals 
•    Preparing funding opportunity summaries that clearly describe requirements, competitive considerations, and readiness needs 
•    Maintaining and updating project lists or inventories used to evaluate eligibility and readiness for upcoming funding programs 
•    Evaluating project readiness, eligibility, complexity, and alignment with authority priorities 
•    Providing strategic guidance on positioning projects for current and future funding cycles 
•    Identifying projects within authority, and member agencies, planning documents that match active or upcoming funding opportunities and recommending project candidates for future cycles 
•    Working with authority departments and member agencies to shape or refine early stage project concepts to align with competitive funding programs 
•    Conducting a needs assessment of authority to understand the program and funding needs of the agency 
•    Evaluating grant support request inquiries submitted by authority departments and member agencies to determine eligibility, competitiveness, and alignment with available funding programs 
•    Assessing whether projects require additional scoping, concept development, cost estimating, or refinement to become competitive for funding 
•    Recommending the most suitable grant programs for each project based on program requirements, readiness, competitiveness, and strategic considerations
•    Updates to grant tracking summaries reflecting current and anticipated funding opportunities and project status
- Grant applications development and technical support
•    Coordinating and facilitating discussions with authority staff and partner agencies to shape competitive project scopes 
•    Preparing narrative sections or reviewing narrative content drafted by authority or member agencies 
•    Preparing and reviewing technical materials such as project descriptions, purpose and need statements, work plans, budgets, schedules, benefits, and performance measures 
•    Developing maps, graphics, tables, and other required visual materials 
•    Preparing or reviewing application attachments including forms, letters of support, resolutions, and other required documents 
•    Providing support letter templates, guidance, and coordination to assist member agencies in obtaining required letters 
•    Ensuring all application components are complete, accurate, and aligned with program requirements 
•    Providing detailed quality assurance to ensure clarity, consistency, and alignment across all sections 
•    Developing checklists, schedules, and coordination tools for timely application delivery 
•    Coordinating with partners, stakeholders, and member agencies to gather required information 
•    Providing advisory support to authority staff and member agencies for applications they prepare 
•    Assisting with the preparation of materials related to match commitments when required 
•    Improving and strengthening previously declined applications when resubmitting projects from past cycles 
•    Supporting project scoping activities necessary for grant development, including refinement of purpose and need, preliminary work plans, cost estimates, performance measures, and project justification
•    Providing timely notifications to authority regarding application status, upcoming deadlines, and required actions
- Post-award and compliance support
•    Assisting with the preparation of required reports such as progress reports, reimbursement requests, and closeout documentation 
•    Supporting authority departments in tracking deadlines, required materials, and compliance obligations 
•    Reviewing reporting materials prepared by staff for accuracy and completeness 
•    Supporting documentation needed for reimbursement or program compliance 
•    Assisting with debriefs for unsuccessful applications to strengthen future submissions 
•    Supporting preparation of materials for post-award implementation 
•    Providing additional grant administration support as directed 
•    Updating grant tracking records to reflect award outcomes and post-award status
- Quality assurance and application review
•    Conducting detailed reviews of draft and final application materials for accuracy, completeness, consistency, and clarity 
•    Ensuring all submissions align with requirements and authority expectations 
•    Providing edits and recommendations to ensure narrative coherence and technical accuracy 
•    Ensuring all attachments and supporting materials reflect the most current project information 
•    Supporting refinement of templates, tools, and checklists related to grant application development and review
- Coordination, meetings, and presentations
•    Preparing meeting materials, summaries, or updates as requested 
•    Participating in discussions regarding project readiness, funding opportunities, and application strategies 
•    Supporting coordination for meetings involving partner agencies or multi-jurisdictional efforts 
•    Presenting on behalf of authority to internal or external audiences as requested
•    Assisting with preparation for grant-related workshops, training sessions, and outreach activities
- Workshops, trainings, and additional services
•    Conducting at least one and up to two grant workshops per fiscal year for authority and member agency staff 
•    Delivering a single recorded post-award workshop addressing common requirements across grant programs 
•    Conducting project readiness assessments and developing preliminary scopes of work or cost estimates 
•    Providing GIS mapping, data analysis, benefit-cost analysis, or visual materials 
•    Supporting multi-jurisdictional applications, grant efforts, or regional coordination activities 
•    Preparing award nominations or non-grant proposals 
•    Performing any additional tasks necessary to advance authority grant initiatives.