Grant Writing Consultant Services

The Vendor is required to provide consultants for on-call, as needed and monthly retainer comprehensive grant writing preparation and management services.
- Requirement:
•    Funding needs analysis – work with the city’s departments to assess the validity of current funding opportunities and identify new and potential funding opportunities pertaining to each department.
•    Grant funding research – conduct research to identify grant resources including, but not limited to federal, state, foundation, agencies, and organizations that support the city’s funding needs and priorities in the following general areas meant to illustrate opportunities not limit or demonstrate order of importance:
o    Community and economic development
o    Health and safety
o    Community and municipal planning
o    Criminal justice technology and programs
o    Infrastructure development and maintenance
o    Recreation and community services
o    Transportation and transit systems
o    Information technology
•    Grant writing and administration – consultant will be expected to do the following pertaining to grant applications and other items as determined by grant requirements:
o    Review application guidelines and prepare a timeline and chart of tasks for grant submissions. 
o    Write all sections of the grant application. 
o    Ensure proper completion and timely submission of all financial and performance reports and other periodic reporting requirements. 
o    Prepare and maintain public information binder. 
o    Provide labor compliance services.
o    Maintain grant compliance and reporting, including outcome measurements and grant budgets. 
o    Ensure letters of support and other required certifications or documents are submitted with the grant as described in the grant guidelines. 
o    Provide success metrics to the city (e.g. Dollars secured, submissions completed, compliance rate)
•    Grant proposal development – provide grant proposal writing services associated with the completion of grant applications on behalf of the city, including preparation of funding abstracts, production, and submittal of applications to funding sources. 
•    An electronic copy of each grant application (including any additional grant application submissions or resources) shall be provided to the city. 
•    Monthly reports – the successful consultant shall submit a monthly report to the city summarizing the amount of time expended and described activities undertaken during the previous month
•    Additional reports on successful grants and management of the grant will be requested each month for the previous month in order to determine if the grant is being successfully utilized. 
•    Additional requests within a reasonable connection or association with the above mentioned may be asked for on a case-by-case basis pertaining to irregular requests or particular requirements of grant applications.