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Provide and maintain an artificial intelligence‑enabled solution that streamlines the County of San Diego (County) Probation Department (Probation) report preparation by reducing manual workload and supporting efficient data extraction, summarization, and drafting. The solution shall operate in alignment with all County oversight, security, and privacy requirements and shall be configured to enhance officer effectiveness while preserving human judgment and decision‑making
• Automated drafting of court report sections within one business day of officer submission.
• Extraction and summarization of information from police reports, discovery packets, case notes, transcripts, criminal histories, and other structured and unstructured content.
• Human-in-the-loop review that allows officers and supervisors to edit, annotate, and approve reports before finalization.
• PII detection, formatting standardization, policy-driven templates, and narrative coherence checks.
• Workflow management that supports Probation operations, including supervisory queues, escalations, version control, and audit trails.
• Ability to accommodate legal-writing conventions and customizable narrative styles.
• List of supported document and media formats.
• Provide supporting evidence that the proposed system can accept and process different file types, including PDFs, DOCX files, images, and audio.
• Description of optical character recognition (OCR), transcription, and text-extraction capabilities, if applicable.
• Screenshots demonstrating the PII detection user interface (UI).
• Description of the redaction process and capabilities.
• Evidence demonstrating compliance with juvenile case confidentiality requirements.
• Screenshots or descriptions demonstrating explainability features.
• Description of how human-in-the-loop review is incorporated into the user interface (UI).
• Examples demonstrating traceability capabilities and outputs.
• Sample audit-trail logs, provided as screenshots or exports.
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