Accounting Services

The Vendor is required to provide representation and advice to city advertising and promotion commission regarding accounting services to include:
- This position will include accounting for the Commission’s tax receipts plus many other duties.
- Recording the tax receipts each month.
- There are approximately 250 prepared food vendors and 20 hotels/motels that pay the tax.
- The taxpayer mails the reporting form and payment to the PO Box.
- Centennial bank will get the checks and make the deposit each day, then scan the data to a secured location.
- The bank will provide the login information to you so you can print the forms and use this information to record the tax receipts.
- After the end of the month, you will need to review the list of delinquent taxpayers and send notices of delinquency.
- There is a process in place for taxpayers more than a month delinquent.
- Field all calls, emails, and in-person visits for the commission concerning tax collection/payments.
- Is the point of contact for the future hospitality business in city, all permit holders, their accountants, former permit holders that still owe commission tax, and news and media that request copies of commission monthly financials and figures, as well as the annual economic census.
- They are listed as points of contact for the commission on the city's website, online payment portal, tax remit docs, and delinquent notices.
- Prepare the financial reports for the commission’s monthly meeting.
- Handle all collections for approx. 540 "customers".
- Collections include in-person, online, and by mail.
- They handle any issues with collections, including returned payments.
- They aid with filling out forms and calculating tax, if needed for the permit holder, as well as assisting them in making payment.
- They also deal with centennial bank payment processing and pay simple payment processing regarding forms, payments, errors, and logins.
- Prepare the annual budget.
- Handle all accounts payable.
- This includes all CVB transactions and event funding.
- Handle tax payment enforcement. this includes mailing notices, preparing cease & desists to be served, working with the city attorney's office, code enforcement, and the city clerk's office, participating in citation notification, filing liens at the circuit clerk's office, filing hot check charges with the county prosecuting attorney's office, working with process servers, and attending court.
- Provide all bookkeeping for the commission.
- Additional accounting functions:
• Maintain and balance bank accounts authorized by the city and set up by the city clerk/treasurer.
• Keep accounting records for the city activities.
• Maintain a current list of taxed entities.
• Maintain records of reporting forms and late payments.
• Notify the city of past due payments and oversee collection upon city requests.
- Questions/Inquires Deadline: April 04, 2025