Micro Procurement Process Audit Services

The vendor is required to provide audit of the agency’s micro-procurement process.
1. Process mapping and documentation
•    Map the micro-procurement process from initiation to payment.
•    Identify key decision points, approval authorities, and documentation requirements.
•    Highlight where workflows are inefficient, redundant, or lack adequate internal control.
•    Outline spend analysis process to detect unusual patterns, unauthorized purchases and budget overruns.
2. Compliance and internal controls review
•    Test a representative sample of transactions for compliance with micro-purchase thresholds, price reasonableness determinations, vendor rotation, and documentation standards.
•    Assess whether individual transactions, when aggregated over a defined period, exceed competitive bidding thresholds, and review the adequacy of current controls to prevent this type of cumulative overspend.
•    Evaluate segregation of duties and recommend optimal task allocation to improve transparency, efficiency, compliance, process control, identify discretionary powers, and establish foundations for integrity.
3. Cross-departmental integration and role alignment
•    Evaluate how systems, processes, and responsibilities are distributed across all departments that touch the micro-procurement process, from initiation to payment.
•    Identify opportunities where responsibilities could be more effectively performed or coordinated in other parts of the organization to improve efficiency, compliance, and internal controls.
•    Recommend procedures for efficient handoffs, clear role definitions, and stronger cross-departmental collaboration.
4. Risk assessment and best practices benchmarking
•    Identify risks that could result in financial leakage, reduced competitive advantage, or misalignment with procurement regulations.
•    Review transaction patterns to identify trends that may indicate opportunities for process improvement or enhanced procurement planning.
•    Compare current monitoring practices to peer agencies and industry standards for internal financial oversight of procurement-related workflows.
5. Supplier prequalification and credentialing review
•    Evaluate the current supplier prequalification process, including criteria for vendor eligibility, documentation requirements, and approval timelines.
•    Assess the supplier credentialing program to ensure vendor records, licenses, certifications, and compliance documentation are up-to-date and adequately verified.
•    Identify opportunities to strengthen supplier vetting and ongoing monitoring to improve quality, reduce risk, and ensure alignment with procurement policies and federal and local requirements.
- The main documents for this RFP are not available on our website.

- Questions/Inquires Deadline: September 19, 2025