Accounts Payable Recovery Services

The vendor required to provide accounts payable recovery services generally include recovering duplicate payments, overpayments, open credits, missed discounts, and contract price variances.
- Including maximizing revenue recovery opportunities. 
- Services are expected to begin in April 2026 and will cover payments made from January 1, 2024, through December 31, 2025.
- Core requirements
•    The pre-planning meeting, the contractor shall provide the contract administrator or designee with their initial work plan and schedule for completing the work.
•    A comprehensive analysis of the city’s accounts payable during fiscal years 2024 (partial), 2025, and 2026 (i.e., January 1, 2024, through December 31, 2025) with a goal of identifying and recovering duplicate payments, overpayments, other open credits, missed discounts and contract price variances.
•    Facilitate revenue recovery payments directly from the vendor to the city.
•    These revenue recovery payments shall be coordinated with designated city staff to ensure that each payment is received and accounted for.
•    Payment has been received by the city, the contractor shall issue an invoice to the city in accordance with the firm, fixed pricing submitted as part of this contract.
•    Prior to beginning work, the contractor shall detail in writing their approach for a) investigating potential payment errors with vendors and city staff, and b) coordinating with city staff to ensure that each payment is received and accounted for by the city.
•    Document and electronically maintain all related correspondence, account details and supporting documents in a database, maintained and owned by the contractor (i.e., will remain separate from the city’s network).

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: December 30, 2025