Professional Accounting Services

Provide comprehensive accounting services, including financial close support, audit preparation and liaison, grant accounting, reconciliations, and internal control enhancement to ensure timely, compliant, and accurate financial reporting.
- SERVICE AREAS
• Monthly and Year-End Close
• Execute monthly close procedures including journal entries, reconciliations, and variance analysis
• Prepare monthly close package including trial balance, account reconciliations, and variance explanations
• Support year-end close process and Annual School Report (ASR) preparation
• Coordinate with City Finance on required reporting and intergovernmental transactions
• Audit Preparation and Liaison
• Prepare audit-ready workpapers and supporting schedules
• Serve as primary liaison with external auditors
• Coordinate responses to audit inquiries and information requests
• Support resolution of audit findings and implementation of recommendations
• Maintain audit file documentation
• Grants and Compliance Accounting
• Maintain grant accounting records for all state and federal grants (Title I, Title II, IDEA, etc.)
• Prepare grant reconciliations and reimbursement packages
• Ensure compliance with federal Uniform Guidance (2 CFR 200) and state grant requirements
• Support grant monitoring visits and compliance reviews
• Coordinate Required Local Match (RLM) documentation and reporting
• Policy, Process, and Internal Controls
• Document accounting policies, procedures, and Standard Operating Procedures (SOPs)
• Assess current internal controls and recommend improvements
• Implement control enhancements to address identified weaknesses
• Support segregation of duties and approval workflows
• Provide training and guidance to PCPS staff on accounting procedures
• Budget Support and Reporting
• Prepare monthly budget-to-actual reports for board presentation
• Support annual budget development process
• Provide financial analysis and projections as needed
• Coordinate with departments on budget monitoring and variance explanations
• Systems and Data
• Maintain chart of accounts and general ledger structure
• Support financial system maintenance and optimization
• Ensure data integrity and accuracy across financial systems
• Coordinate bank reconciliations for all accounts (General, Payroll, CIP, Sweep)
• Support integration between financial systems and ancillary platforms