Community Risk Assessment Services

The vendor is required to provide a community risk assessment (CRA) is a process of identifying, analyzing, evaluating, and prioritizing risks to public safety to inform decisions about the provisions of fire protection services.
- As per o.reg. 378/18, every municipality, and every fire department in a territory without municipal organization, must:
• Complete and review a community risk assessment; and 
• Use its community risk assessment to inform decisions about the provision of fire protection services.
- Project management team
• Kept informed of progress regularly. it is expected that there will be a monthly progress report and a bi-monthly progress meeting for the duration of the project and that the company will prepare minutes for this meeting;
• Copied on all correspondence;
• Advised of significant problems and issues, options considered, and solutions adopted;
• Invited to any meetings with stakeholders;
• Advised of any potentially controversial issues; and
• Consulted prior to changes of the project schedule.
- Project initiation
• Obtain relevant background information; 
• Review contract requirements (work activity records, payment approval process, payment terms, holdbacks, etc.); 
• Review the town's standard criteria and practices for report; and 
• Confirm the extent of services, work program and project schedule.
- Project management
the company shall:
• Arrange, attend, prepare and issue minutes for, and provide written responses to questions raised at all meetings with town staff, review agencies and other stakeholders;
• Shall issue correspondence resulting from the meeting (minutes, responses, etc.) within 5 business days;
• Prepare and submit plans, specifications, reports, applications, etc., to the town, review agencies, and other stakeholders to secure required approvals, permits or clearances;
• Prepare and submit a monthly progress report including: o A detailing of work completed that month and if applicable, list of disbursements (prior to creating an invoice for that months’ work);
o A list of anticipated work for the following month;
o Issues and concerns, and any potential changes to scope, budget or schedule.
- Requirement
• The CRA must comply with town of ajax (toa) accessibility act requirements. 
• Geographic profile: the physical features of the community, including the nature and placement of features such as highways, waterways, railways, canyons, bridges, landforms and wildland urban interfaces. 
• Building stock profile: the types of buildings in the community, the uses of the buildings in the community, the number of buildings of each type, the number of buildings of each use and any building-related risks known to the fire department. 
• Critical infrastructure profile: the capabilities and limitations of critical infrastructure, including electricity distribution, water distribution, telecommunications, hospitals and airports. 
• Demographic profile: the composition of the community’s population, respecting matters relevant to the community, such as population size and dispersion, age, gender, cultural background, level of education, socioeconomic make-up, and transient population. 
• Hazard profile: the hazards in the community, including natural hazards, hazards caused by humans, and technological and cyber hazards. 
• Public safety response profile: the types of incidents responded to by other entities in the community, and those entities’ response capabilities. 
• Community services profile: the types of services provided by other entities in the community, and those entities’ service capabilities. 
• Economic profile: the economic sectors affecting the community that are critical to its financial sustainability
• Past loss and event history profile: the community’s past emergency response experience, including the following analysis:
o The number and types of emergency responses, injuries, deaths and dollar losses. 
o Comparison of the community’s fire loss statistics with provincial fire loss statistics.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: July 29, 2025