Assessment Services

The Vendor is required to provide the town to carry out the assessment of property within the town, primarily for taxation purposes.
- The primary responsibilities of the service provider are as follows:
•    To provide preliminary review of existing assessment information for the town.
•    To prepare assessments in accordance with the municipal government act and its attendant regulations and adhere to any other policies or guidelines as issued from time to time from the government
•    Send out annual requests for information under section 295 of the MGA to both collect primary residence declarations, and to collect any other information necessary to complete assessments, with administrative support provided by the town
•    Annual adjustment of assessment codes for primary residence declarations
•    Assignment of properties into assessment classes, including those based on primary residence declarations
•    To provide completed assessments to the town in compliance with the statutory timelines prescribed in the municipal government act and its attendant regulations, and in compliance with any proposed timeframes established with administration.
•    To provide comprehensive computer assisted mass appraisal (CAMA) software and all subsequent hardware, at the vendors sole cost, required to provide the assessment service.
•    To provide any data conversion at the vendors sole cost, which may occur as a result of differing versions of CAMA software.
•    To provide the annual assessment electronically in a format compatible with the town’s tax base software.
•    To provide security for all assessment data through regular backups. 
•    Any system malfunction that results in loss of assessment data or requires re-entry of assessment data will be remedied at the sole cost of the vendor.
•    To provide assessment information as requested by the minister of municipal affairs in compliance with the statutory reporting requirements prescribed in the municipal government act and its attendant regulations.
•    To provide projected assessment changes for the coming year to aid in the budgeting process.
•    To address ratepayer assessment questions and concerns and provide direct electronic communication (telephone or email) to address day-to-day questions from ratepayers in a timely manner.
•    To conduct on site interviews with ratepayers on request.
•    To provide annual working session with town council to provide additional information and answer questions on the assessment process and discuss any emerging trends or other matters.
•    To deal with the media only in concert with representatives from the town.
•    To deal with rate payers that have formal assessment appeals, in an attempt to resolve the assessment appeals, including appeals based on assigned subclasses resulting from the primary residence declaration process. 
•    If the assessment appeal cannot be resolved, the service provider will provide defense of any assessment complaints before the assessment review board, and any assessment appeals before the municipal government board in compliance with the statutory timelines established as prescribed in the municipal government act.
•    To provide expert witnesses as required in defense of complaints and appeals at the vendors sole cost. 
•    Legal representation will be the responsibility of the town.
•    To prepare supplementary assessments and accompanying activities as outlined above.
•    At the end of the contracted term (including any optional extensions), to transfer assessment information, and inspection cycle data to the next designated assessor.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: September 19, 2025