Facility Condition Assessment Program Architectural and Engineering Services

The Vendor is required to provide architectural and engineering services.
- Consist of new construction, tennant finish, roof and window replacements, concrete/asphalt replacement, mep upgrades/design, sustainability/commissioning, ice, engineer's cost estimating, design for structural repair, mechanical upgrades (HVAC controls), evaluation, concrete/asphalt replacement, geotechnical, material/special testing, site survey, S.U.E. services, and inspection services, etc. 
- The City does not anticipate that this work would preclude the Contractor from proposing on future work.
- Review maintenance and repair records, building plans, past studies or surveys, and any other available documentation.
- Interview key personnel to prepare and understand current issues.
- Conduct a detailed field survey of systems and components relevant to facility operations.
- Document deficient conditions using a consistent data collection method.
- Develop cost estimates, budgets, and action timeframes to remediate observed deficiencies.
- Delineate deficiencies using priorities and issue categories.
- Determine an overall individual rating for each facility in terms of observed condition, maintenance status, and general life/safety code compliance.
- Provide detailed recommendations for maintenance, renewal, or replacement of identified deficient conditions.
- Provide draft and final reports for each building/facility.
- Structural Systems and Exterior Architecture. 
•    Structural frames and building envelopes will be visually evaluated and include exposed foundations both interior and exterior, exterior wall systems, openings including doors, windows, vents, skylights, storefronts and curtainwalls, cladding wall and roofing systems, balconies, staircases, elevated walkways, basements, and walkable tunnels. 
•    Crawl spaces will be observed, but not entered. 
•    Building site improvements 10-feet from the exterior enclosure will be assessed as will parking areas and roadways.
- Air Conditioning and Ventilation Systems. 
•    Air conditioning and ventilation systems including chillers, cooling towers, air handlers, split systems, package units, etc. will be assessed. 
•    Chilled water service entrances, including supply and return piping, meters, and valves will be assessed. 
•    Building automation system controls, building management systems, and component equipment will be observed. 
•    Unit costs exclude any mark-ups, soft costs, escalation, inflation, overtime, and off-hours work.

- Contract Period/Term: 1 year
- Pre-Proposal Meeting Date: September 23, 2025
- Questions/Inquires Deadline: October 21, 2025