Cash Management Best Practices and Optimization Services

The Vendor is required to provide consulting services and perform an assessment of the state current treasury and cash management operations.
- Through the assessment, the contractor shall address challenges by developing officer training on cash management best practices, as well as a plan for cash management optimization, cash forecasting strategies, enhanced cash reporting, and optimal pooled cash structure.
- Provide the officer with more knowledgeable staff, greater visibility of cash resources, improved efficiencies, and stronger controls over its cash operations, aligning with best practices from both public and private sectors.
- In addition to investment activities, the office forecasts available cash, funds disbursement accounts, concentrates cash from depository banks, sweeps available cash into short-term investment vehicles to maximize investment balances, and executes electronic transfers.
- The office invests the District’s available cash to earn the highest returns providing for the safety of principal first and the provision of liquidity second.
- Objectives
•    Develop training tools: improve officer proficiency in cash flow concepts such as cash flow cycles, working capital optimization, and forecasting.
•    Enhance forecasting accuracy: increase the reliability of cash flow predictions by introducing advanced forecasting concepts and methods for integrating necessary data.
•    Advice on the design of a pooled cash structure: evaluate the district's current bank account structure and advice on the design of a centralized or pooled cash model that optimizes liquidity, reduces idle cash, and improves investment returns.
•    Advice on cash forecast modeling: collaborate with office on cash forecasting processes and tools that integrate inputs from the office to improve forecast accuracy.
- Pooled Cash Structure Design: Based on the analysis of bank accounts and their functional needs, a detailed proposal for a pooled cash structure shall be developed, outlining the benefits and operational changes required.
- Cash Reporting Design: Define detailed requirements for a new suite of cash reports, flow summaries, and variance analysis. Mockups of these reports shall be created.
- Recommendations will be made to address deficiencies, including training existing staff and/or creating new positions with specific expertise.
- Then develop training modules with a clear focus on the most critical learning needs and tactics required and facilitate understanding of cash resources and cash management across offices.
- Provide an implementation plan outlining the specific steps, milestones, timelines, and resources required to transition from the current state to optimized cash management processes and practices.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: November 12, 2025