Court Reporting Services

The vendor required to provide stenographic court reporting and electronic and digital court reporting. bidders and their subcontractors are required to maintain a certification for the technology they are providing under an awarded contract.
- Transcript requirements
•    No fewer than twenty-five (25) typed lines on standard eight and one-half inch by eleven-inch paper; 
•    The use of all caps is prohibited; 
•    No fewer than ten characters to the typed inch;
•    Left-hand margin to be set at no more than one and three-quarters of an inch;
•    Right-hand margin to be set at no more than three-eighths of an inch; 
•    Each question and answer to begin on a separate line; 
•    Each question and answer to begin no more than five (5) spaces from the left-hand margin, with no more than five (5) spaces from the q and a to the text;
•    For stenography, all hearings or proceedings will be recorded by the contractor’s own qualified, registered professional reporters and subcontractors by means of mechanical or computerized stenographic or stenotype process. 
•    Audio and videotapes of hearings or proceedings will not be acceptable without prior written authorization of the agency.
•    For digital recording the contractor shall provide all equipment necessary to produce an accurate electronic or digital recording for all hearings and proceedings. 
•    This includes multiple channel recording equipment and the ability to “playback” any recording for immediate review during a hearing or proceeding. 
•    Provide all equipment setup in less than 30 minutes and equipment removal in less than 30 minutes. 
•    The use of a "closed microphone" or "steno-mask" system is not acceptable.
•    Transcribe any audio tapes obtained by the agency at hearings conducted without a qualified court reporter or contractor, including transcribing tapes from any recording media. 
•    Transcript pages of audiotapes are to be charged on a per transcript page basis only, without a reporter hourly charge being included. 
•    The transcription of such audiotapes will be prepared and delivered under the terms of preparation and delivery provided in the agency purchase order.
•    Scan hard copy exhibits to an electronic format and copy to a cd.
- Transcript copies
•    The contractor should expect payment for the original transcript. 
•    The agency shall have the option of making additional copies of transcripts as required for use by the agency. 
•    Transcript copies shall also be made available from the contractor at a per page rate.
- Document retention
•    The hearing record notes, stenotype tapes, electronic and digital tapes, recordings, and other pertinent transcription source documents for a period of not less than five (5) years following the recording of any hearing or proceeding.
- Transcripts shall be delivered in accordance with the requested requirements
•    Prepare and deliver a proper transcription of professional quality within fifteen (15) business days following the recording of each hearing or proceeding.
•    Provide transcripts on an "expedited" basis within ten (10) business days following the recording of any hearing or proceeding.
•    Provide transcripts on a "special delivery" basis within five (5) business days following the recording of any hearing or proceeding.
•    Provide transcripts on an "emergency" basis within two (2) business days following the recording of any hearing or proceeding.

- Questions/Inquires Deadline: December 29, 2025