Executive Search Firm Services

The vendor is required to provide executive search firm services for federally subsidized housing and housing assistance to low-income families, within the city.
- The qualified search firm should address how it will engage in the following activities:
1. Work and communicate with staff and others:
• Work with the director of human resources (DHR) through all phases of the search and selection process.
• Provide regular updates to the executive director (ed) and the DHR.
• Attend meetings of the board of commissioners and other meetings as requested during selection interviews and other stages of the recruitment process.
2. Develop a position profile and outreach plan:
• Assist with the cultivation of a search profile for the open positions, and support and assist in the development, advertisement, and disbursement of the position announcement.
• This includes the development of a specific outreach plan that identifies activities that will be utilized to recruit a diverse pool of candidates and should contain specific benchmark activities that will be utilized in the recruitment process.
3. Develop selection criteria:
• Support the DHR in the development of selection criteria based on the position profile and the job description or general outline of duties and responsibilities for the open positions, and the candidate organizational role within the agency.
4. Identify a diverse group of applicants:
• Identify a diverse pool of qualified candidates that include national, regional, in-state, and local candidates, from those actively pursuing a job change as well as those who may not be in the job market to ensure a diverse pool of innovative leaders.
5. Target outreach:
• Engage in targeted outreach to higher education administrators and administrators in other fields using appropriate technology, expertise, firm contacts, and candidate questionnaires to identify candidates aligned to the selection criteria.
6. Engage stakeholders in the recruitment process:
• Develop a plan for engaging stakeholders from a large and diverse higher education system, that may include conducting in-person or zoom meetings, managing a web site, and social media outreach.
7. Candidate landing page:
• Develop a landing page to host candidates’ complete questionnaires and resumes that are password protected and accessible only to the ed and the DHR.
8. Execute candidate search:
• Execute a search for candidates with qualifications meeting the position profile.
• Work with the DHR to compile a list of suitable target candidates, including direct outreach to listed candidates.
9. Screen candidates and provide profiles:
• Screen and interview candidates as appropriate to ascertain the suitability of potential candidates.
• Provide to the DHR at least ten (10) candidate profiles, including written materials submitted by the candidates, preliminary references, background reports, potential conflicts of interest, and other available, relevant information.
10. Candidate interviews and assessments:
• Support and assist the DHR, and the full board during all candidate interviews (if applicable).
• Arrange candidate interviews, design interview questions, prepare the dhr, executive director (ed) and, if necessary, the board for interviews, execute the interview process, and assist in the assessment process.
11. Perform reference and background checks on top candidates:
• Provide in-depth references and background checks for finalist candidates including candidate litigation history and publicly available websites.
12. Final selection of candidate:
• Support and assist the ed, and if necessary, the board with final selection and negotiations with the selected candidate, and the development of strategies for successful candidate retention.
13. Transition activities:
• assists the successful candidate with transition activities into the role.
14. Failed search:
• Provide a plan for mitigating a failed search.
15. Other activities:
• Identify other activities relevant to the search that would result in a diverse pool of innovative candidates.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: April 10, 2025