Temporary and Seasonal Employment Services

The vendor required to provide temporary and seasonal employment services for include:
- Recruitment and outreach
•    Consultant shall recruit employees from lists provided by the city and from any other lists or sources provided by the consultant and approved in writing by the directors.
•    Consultant shall exhaust all efforts to recruit workers who are city of residents.
- Interviewing and employee selection
•    Consultant shall conduct, at its sole expense, all recruiting, interviewing, candidate screening, and employee hiring for all persons working on this contract. 
•    The consultant shall ensure that employees are capable of performing the duties of his position.
•    Consultant’s candidate screening shall include income and eligibility qualification, criminal-record checks, fingerprinting, and driver’s license checks.
•    Per the city’s policy, each employee participating in the city’s seasonal employment program must pass a urine drug screening 10-panel test before starting employment.
•    The consultant shall submit a detailed description of its pre-placement drug testing procedures including, but not limited to, the medical and “street” name of each drug candidates will be tested for, the credentials of the technician performing the testing, and a description of the facilities used for testing.
•    The consultant will also provide post-placement drug testing procedures for employees who are to be tested due to the city’s “reasonable suspicion” of alcohol and drug use by an employee.
•    The post-placement drug testing procedures shall include, but is not limited to, the medical and “street” name of each drug candidates will be tested for, the credentials of the technician performing the testing, a description of the facilities used for testing, and the method of transporting employees to and from the testing facility.
- Employee placement
•    The consultant shall not place more than one immediate family member in the same work location. 
•    “Immediate family member” shall mean an employee’s spouse, mother, father, sister, brother, son, daughter, grandparents, great-grandparents, grandchild, and great-grandchild. 
•    Under no circumstances shall an employee supervise or be supervised by an immediate family member. 
•    This prohibition also applies to temporary or permanent transfers between work sites. 
•    No employee who has been terminated or released from work due to violating either the rules of conduct or work policy and procedures of either the city or the consultant shall be reinstated to provide any services under the agreement.
•    The city must be notified of any persons being considered that have criminal convictions.
- Administration
•    The city shall supply full-time employees as supervisors for each job category.
•    Consultant’s employees shall use the city’s time recording methods and submit time card information to the consultant for payroll. 
•    Consultant shall explain in detail the city’s mid-season and end of season employee evaluation process and conduct its own on-site employee evaluation and monitoring.
•    The consultant shall replace an employee by the next-business day if the city provides notice by noon or by the following-business day if the city provides notice after noon.
•    The city will not permit any of consultant’s employees to work if the employees fail to report to work with the necessary uniform and city-safety equipment.
•    the consultant shall fax to the city a list of the names of all new employees who are placements and direct these employees to appear at a location determined by the parties and bring with them the identification agreed upon by the parties before they will be permitted to work.
•    The consultant shall be responsible for all employee discipline and discharge and for ensuring that its employees adhere to the following city guidelines: job performance, social security reporting, worker’s compensation claim reporting and processing, accident reporting, first aid training, dress code adoption and enforcement for respective job categories , and other supervisory functions required in order to ensure that consultant’s service to the city on the program exceeds industry standards for similar programs. 
•    Consultant shall, at its sole expense, develop and process a payroll system that causes each employee providing services under the agreement to be paid on a bi-weekly basis.
•    The consultant shall distribute the payroll checks after 3:30 p.m. at location agreed upon by the parties, which location shall not be located on city property.
- Grant eligibility reporting requirements
1. Establishment and maintenance of records
•    Consultant shall maintain all records relating to services rendered to the city or to the agreement between the parties. 
•    Except as otherwise authorized by the directors, these records shall be maintained for three years after receipt of the final payment under the agreement.
2. Documentation of costs
•    Consultant shall document all of its costs and these costs shall be supported by properly executed payrolls, time records, invoices, contracts, or other official documentation evidencing in proper detail the nature and propriety of the charges. 
•    All checks, payrolls, invoices, contracts, voucher orders, or other accounting documents pertaining in whole or in part to this agreement shall be clearly identified and readily accessible. the consultant shall submit copies of all independent audits performed on it during the term of the agreement. 
•    All records must be kept according to standard accounting practices.
3. Payroll and distribution of time
•    Consultant must provide a detailed account for all payroll expenditures for all employees working on community development block grant projects (e.g., all job descriptions referencing “project clean”). 
•    To provide adequate accounting for payroll expenditures, consultant shall list all employees paid in whole or in part from community development block grant funds separately from other programs for each pay period. 
•    All payroll costs must be properly documented in order to be eligible for block grant reimbursement.
- Payroll reporting requirements
1. Payroll standards and regulations
•    The consultant will agree to coordinate pay periods to start on a Monday and conclude on the fourteenth consecutive day which will be on a Sunday. 
•    The consultant assumes all responsibility for any and all workers’ compensation premiums, unemployment compensation premiums, and federal, state and local taxes due on the compensation paid to all their employees. 
•    The consultant agrees to follow all federal, state and local regulations pertaining to any employees the contractor may use to provide services under this contract.

- Contract Period/Term: 1 year
- Pre-Proposal Conference (Non-Mandatory) Date: December 1, 2025
- Questions/Inquires Deadline: December 10, 2025