Document Shredding Services

The vendor required to provide a safe and cost-effective solution for document shredding services to safely dispose of confidential information, securely and efficiently.
- Collection containers
•    Supplier shall provide secure collection containers in a variety of sizes (desk-side, office, and high-capacity rolling bins). 
•    Containers must be clean like-new, free from dirt and debris, secure, lockable-key, tamper-proof, and bar-coded for confidential disposal, and maintained in good condition at no additional cost. 
•    Supplier shall deliver, install, and replace containers as needed throughout the contract term.
- Shredding standards
•    All documents must be shredded using a cross-cut or micro-cut method that renders material irrecoverable.
•    Supplier must meet or exceed industry standards for secure destruction. 
•    Shredding shall be performed either:
o    On-site at county facilities using a mobile shredding truck, or 
o    Off-site at a secure shredding facility with documented chain-of-custody procedures that can be accessed via the supplier's dashboard or portal.
- Service responsiveness
•    Scheduled services shall be performed on a monthly basis as determined by the county. 
•    Provide on-call and emergency shredding services when requested by the district. 
•    Respond to requests for additional containers, services schedule changes, or purging needs within a minimum of five (5) business days that includes a separate invoice for that location to the attention of the school9s bookkeeper and central office department bookkeeper and administrative assistant. 
- Supplier shall service all schools, the central administration building, and other county facilities as designated.
- Online portal and dashboard access for certification and reporting
•    Access and download certificates of destruction, view invoices, service logs, account access in real-time for each location pickup, and other reports: 
•    Provide monthly service reports including number of sites serviced, container pickups, and total volume of materials destroyed 
•    Track service schedules and container pickups. 
•    Communicate directly with assigned vendor account representative through a built-in chat or message feature. 
•    County multiple district administrators with varying levels of access and permissions as needed.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: December 17, 2025