Document Destruction Services

The vendor required to provide document destruction services on an as-needed basis.
- Services shall include the secure collection, transportation, shredding, recycling, and documentation of confidential and non-confidential paper records.
- Shredding services may be performed either on-site using mobile shredding equipment or off-site at a secure destruction facility, as directed by the agency.
- Requirements
1. General services
•    Provide secure, reliable, and compliant document shredding services to state agencies and political subdivisions.
•    Supply all necessary equipment, labor, and materials.
•    Maintain confidentiality and security of all documents from the point of collection through final destruction
2. Shredding methods
•    Provide cross-cut, micro-cut, or equivalent secure destruction that meets or exceeds and federal destruction standards.
•    Bidder must be able to provide confidential destruction services based on the IRS publication 1075. 
•    Offer on-site (mobile) shredding, off-site shredding, or both, as specified by the agency or political subdivision.
•    Ensure destroyed materials are irreversible and unreadable.
3. Security and chain of custody
•    Maintain a secure chain of custody from pickup through destruction.
•    Ensure employees undergo background checks appropriate for handling confidential material.
•    Use locked collection containers when required.
4. Equipment and containers
•    Provide collection containers in various sizes (e.g., 32-gallon, 64-gallon, 96-gallon locked bins) as needed.
•    Maintain containers in good, clean, and safe working condition.
•    Provide containers at no additional cost unless otherwise specified in the bid.
5. Scheduling and pickup
•    Offer scheduled, on-call, and emergency pickup services.
•    Meet required service timeframes (e.g., 48-72 hours for on-call service).
•    Document all pickups electronically, including date, time, location, and vehicle and driver id.

- Contract Period/Term: 1 year