Background Screening Services

The vendor is required to provide background screening and drug screening, i-9 form electronic management and storage, and E-Verify.
- The following services for prospective employees, contractors, or volunteers:
•    Perform data entry of the fair credit reporting act (FCRA) or background check forms. 
•    Service provider should also offer the option to permit the perspective employee or volunteer to enter the information into the system on-line. 
•    Background screening services for each prospective employee, contractor, or volunteer which may include any or all of the following:
1. Regular basis:
o    Social security number (SSN), verification and validation. 
o    Name and address trace. 
o    Date of birth. 
o    Criminal records, check for seven (7) years including appropriate county, state, and federal bureaus. 
o    Current residence and, for criminal history, previous residences for up to seven (7) years prior.
o    Driving record, lifetime for criminal history and DUI and DWAI charges and convictions, including out of state.
o    Pre-employment drug screening 
o    Driving record, for moving violations, minimum of three (3) years, however it is the city’s preference to provide up to seven (7) years history. 
o    Motor vehicle license(s), validity of currently-held. 
o    Risk management, scan for inconsistencies in personal history to help identify potential fraudulent or misrepresented information.
2. Periodic basis:
o    Employment verification, current and two previous employments as applicable, up to seven (7) years history.
o    Credit information, up to seven (7) years history. 
o    Public records, relating to financial history. 
o    Professional license(s), verification and history. 
o    International criminal history searches 
o    Random drug testing
•    Electronic processing and storage of i-9s and E-Verify integration
o    Electronic i-9 form management 
o    Electronic i-9 storage
o    Auditing and compliance
•    Authorized users
o    Human resources will designate the names of people who shall serve as the city’s primary authorized users. 
o    Authorized users must be approved in writing by appropriate city primary authorized user. 
o    Human resources will designate certain authorized users as restricted to obtaining motor vehicle driving record and department of employment verification only.
•    Any driving related reporting must be reportable separately from any other information.
•    Periodic screening services may be requested in any area specified above, or in additional areas, on a case-by-case basis, including the handling of state specific forms.
•    Perform an initial consultation with a human resources representative only for screening results concerning prospective employees, contractors, or volunteers, meeting specific criteria as outlined by the city.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: November 7, 2025