District Counsel and Legal Representation Service

The Vendor is required to provide attorneys and/or law firms to represent the district as its district counsel.
- The attorneys and/or firms selected by the District would serve as legal counsel to the Board and the District’s administration on an at-will basis.
- Attorney and/or firm’s qualifications and experience, client references, the areas of legal services which the attorney and/or firm are willing to provide, an oral presentation (if requested) and the overall fee structure.
- The District often conducts business using e-mail and other electronic media, when reasonable within the confines of confidentiality, public records, and other business constraints.
- To that end, it is frequently important for the District to be able to receive digital copies or ordinances, policies, contracts and other documentation that are readable by the District’s official software (Microsoft Office Suite).
- Billing for services shall be explained in detail including all support services and costs such as paralegal, clerical, supplies, mileage, electronic research and other expenses.
- There shall be no limits to the matters referred to the District Counsel. District officials agree to avoid asking for assistance and review of non-legal matters.
- Except as otherwise requested by the District Counsel, all communications regarding legal services by the District Counsel shall be transmitted to the administration or its designee.
- Billing: Itemized bills including the date, time and description of service, attorney or other staff providing service and that attorney or staff’s hourly rate will be required to be submitted prior to payment. Such bills shall be submitted on a monthly basis.
- Specialized Counsel: The District shall not be restricted from appointed other counsel when, in the judgment of the District, the need arises.
- Hold Harmless Clause: The Legal firm shall indemnify the District from all suits, actions, or claims of any kind brought on account of any injuries or damages sustained by any person in consequence of any negligence in performing contract work, or on account of any act or omission by the attorney or the firm or its employees, or from any claims or amounts arising or uncovered under any law, bylaw, ordinance, regulation, or decree, violated by such attorney or firm. This duty to hold harmless includes the obligation to pay for resulting legal fees and all other costs reasonably related to such suits, actions, or claims.