Disaster Recovery Consulting Services

The vendor is required to provide for technical and professional services to support the city’s responsibilities under the federal emergency management (FEMA) public assistance program and other applicable disaster recovery or grant programs.
- Provide broad-based support services for response, recovery, and administration activities, ensuring the city is able to accomplish and maximize (if available) federal and state grant funding for activities such as debris operations, emergency protective measures and recovery missions, infrastructure, and other activities that service the public’s health and safety.
- Provide guidance in receiving reimbursement for the repair and potential replacement of the loss of critical infrastructure under the FEMA pa program.
- Support the city in conducting and documenting preliminary damage assessments (PDAS) to determine disaster impact and magnitude. collaborate with the city on project formulation of FEMA projects and state and federal grants, cost estimates, detailed damage descriptions (field team assessment of damages including damaged structures, contents, etc.), and required backup documentation for submittal of project worksheets and grant applications.
- Collaborate on project formulation for FEMA, state, and federal grants, including developing, cost estimates, damage descriptions, and required documentation for project worksheets and grant applications.
- Provide support for documenting damages in the FEMA portal, including uploading and managing required documents.
- Coordinate with FEMA, federal and state agencies, and local jurisdictions for status/action plan meetings, priority setting, scope changes, updates, quarterly reporting, time extensions, and deliverables.
- Assist city procurement with the development of bid packages (to include coordination with city engineering or architect/engineering consultant) that align with the project's scope of work, damages, performance measures, and procurement laws in accordance with federal and state regulations.
- Develop improved and/or alternate project requests to include - sandy recovery improvement act (SRIA) alternative arrangement projects within the recovery process within established FEMA timelines.
- Develop and implement section 406 hazard mitigation proposals (HMPS) and section 404 hazard mitigation grant program (HMGP) applications, including FEMA benefit cost analysis (BCA) methodologies.
- Prepare applications and BCAs for the building resilient infrastructure and communities (BRIC) program.
- Research and identify grant funding opportunities from federal, state, and foundation sources to support the city’s needs in areas such as community and economic development, public works, infrastructure, parks and recreation, transportation, GIS, and municipal planning.
- Assist in insurance optimization by working with insurance carriers to maximize disaster-related coverage and providing recommendations on future policy negotiations.
- Ensure compliance with applicable regulations, including the Stafford act, environmental and historic preservation management, Davis-bacon, of the Hud act.
- Develop amendments requesting changes to, costs, insurance, or other discrepancies.
- Assist in preparing and revising the city’s hazard mitigation plan to identify opportunities to reduce risks from future events.
- Provide grant administrative support to maximize reimbursements for disaster recovery expenses.
- Prepare and conduct the final cost reconciliation and close-out packaging to ensure maximum funding recovery, audit readiness, and resolution of arbitration and appeals.
- Coordinate with other consultants and vendors for related services such as accounting, legal, architecture, engineering, environmental, restoration, and construction.
- Track, monitor, and report time and activities performed by consulting staff per project under federal guidance for administrative, indirect, and project management costs.
- Prepare monthly written performance and status reports detailing hours billed, amounts invoiced, project worksheet and grant application developments, approvals, reimbursements received, and any outstanding issues requiring city assistance.
- Prepare and respond to inspections, audits, and formal audit justifications as needed.
- Attend meetings with city staff, city council, and federal, state, and county agencies to present and negotiate project worksheets and grant applications.
- Contract Period/Term: 3 years
- Questions/Inquires Deadline: June 04, 2025