Grant Community Engagement Consultant Services

The vendor is required to provide a public engagement outreach plan related to roughly 21 existing public assets considered monuments in the civic center park area.
• Represent the research and analysis of civic center monuments, their themes, social, cultural, and historical impacts within a contemporary context and identify gaps in the representations. 
• Engage in meaningful dialogue with city residents about civic center’s monuments and history, and capture stories to incorporate in the research. 
• Incorporate a diversity of voices into the codesign of recommendations for what is to happen to existing and future monuments. 
• Inform the future creation of monuments in the city by investigating and developing best practices within the field of public art and commemoration.
1. Plan
• Receive instruction from agency team and review ongoing research and analysis provided by university researchers Anya Pantuyeva and bill Wagner of roughly 21 monuments and artworks in the civic center park area.
• Determine the populations to be engaged in community conversations. this should include underserved populations and those with disabilities, people experiencing homelessness, those who identify as BILPOC (black, indigenous, Latino/x, people of color) and as lgbtqia2s+ (lesbian, gay, bisexual, transgender, queer, questioning, intersexual, asexual, two-spirit+)
• Receive instruction from agency team to develop an ad-hoc advisory group composed of community leaders with broad experience in public memory; historic preservation; art and cultural issues; lived experience and knowledge of underserved populations.
• Receive instruction from agency team to develop a survey to gather comments from the broader city community. 
• Survey must be translated and available in the city 13 most used languages.
• Determine other means and methods of disseminating information and soliciting feedback, ideas, and opinions from the public. for instance, public traditional media, flyers, fact sheets, project phone lines, project email, newsletters, project website, social media, door-to-door, grass roots activities, etc.
2. Facilitate, gather and analyze
• Facilitate a minimum of six (6) meetings with the ad-hoc advisory group.
• Facilitate a minimum of four (4) community conversations.
• Distribute community survey
• Gather feedback from focus group, public meetings, and community survey
• Analyze feedback for assessment and recommendations.
3. Assessment and recommendations
• Provide an assessment and recommendations of existing and future monuments in city civic center, and the city public art program more broadly.
4. Documents
• Provide monthly summary reports, inclusive of highlights and outcomes, due the morning of monthly standing meetings with agency. 
• Provide a public-facing executive summary document at project close-out. 
• Provide a comprehensive final document which will detail the work that was done, including cumulative data requested by agency at project close-out 
• Provide a highly graphic, online story to be hosted on the agency website. 
• Consultant will be expected to propose a product to the agency project manager and collaboratively agree upon a final output. 
• Present the final report of findings to the advisory committee. 
• Present the final report of findings to agency.
- Contract Period/Term: 1 year
- Pre-Proposal Conference Date: July 17, 2025
- Questions/Inquires Deadline: July 22, 2025