Concert Production Services

The Vendor is required to provide concert production services for obtaining talent, arranging proper production equipment, establishing a venue advance list, and working directly with the artists, their tour managers, and county management to coordinate and execute concerts for the annual fair & rodeo, and other possible special events, within established budget.
- Producer responsibilities:
• Producer is responsible for submitting offers and negotiating on behalf of county for management approved talent.
• Producer is responsible for contracting with all necessary personnel to produce the event.
• All terms and conditions will be directly connected to the producer and not county.
• All artists’ contracts have a deadline for execution of no later than March 1st for a show within the same year.
• Producer is responsible for attending meetings, as needed, with county management.
• Producer is responsible for obtaining cost-efficient production equipment, including, but not limited to, audio, lighting, power, and backline.
• Producer is responsible for advancing with all talent as needed and creating a day of show schedule for county management, as well as any finalized hospitality riders, no later than 10 days prior to the show.
• Producer is responsible for obtaining and coordinating all stagehands, equipment operators, and other necessary production staff.
• Producer is responsible for a designated budget to be determined by county management and to include the producer’s fees, artist’s fees, production costs, and all other necessary expenses in direct relation to concert execution.
• Non-technical production and any hospitality rider fulfillment, lodging, or transportation expenses for the artists are to be negotiated.
• The producer is responsible for getting approval from county management prior to entering any contract for or on behalf of the county.
• The producer is to be on-site the day of the show from 10:00 am until the end of the show to be the liaison between the artist/band, production, and staff and coordinate logistics of meals, rides, etc.