Comprehensive Fee Study Services

The Vendor is required to provide a comprehensive final fee study report should be presented at the end after performing extensive research including interviews with staff and comparable analysis of other jurisdictions.
- Collect all necessary data including but not limited to:
• Budgeted salary, wages, labor benefits for applicable employees to calculate the fully burdened rate of labor cost per work hour available for each department’s employee.
• Cost data on overhead components (support staff, permit staff, it all relevant permit review software, finance, utilities, supplies, fleet, etc.).
• All existing fees for departments as well as the arts & culture program within city manager’s office and those associated with the department of recreation & parks related to permitting.
• Expense, revenue and permit data over a 5 to 10 year span to best understand the variability in number of permits and revenue as it relates to fee establishment.
• Group interviews to establish estimates of the typical total person hours required to process permits of the types issued by the city.
• Qualitative and quantitative feedback from internal and external stakeholders aligned with the processes associated with fees.
• Creation of a report detailing every fee-based service, its total cost, direct, indirect overhead costs associated with services.
• Additionally, identify existing cost recovery rates and suggested cost recovery rates
• Summarizing stakeholder feedback
• Identification of fees that aren’t being collected that could generate additional revenue.
• Define the full cost of service.
• A review of historical expenses, revenues and number of permits so as to consider the how yearly variability should be considered in fee development.
• A comparison of other municipal fees.
• Comparison of existing fees compared to proposed fees for each classification or permit type.
• A thorough review of the current fee structure to improve service delivery, recommending simplified or flat fees wherever possible.
• Fees that include electronic review.
• Provide a cost recovery model for development review fee structures including a strategy of setting fees to fully recoup the costs associated with the services provided at both departments.
• Identify revenue impacts
• Recommendations for annual or other periodic adjustments to the fee schedules, including the basis for determining these adjustments.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: March 20, 2025