The vendor required to provide comprehensive planning consulting services for include:
- Project management and advisory committee
• Create a task-based work plan with goals to guide the planning process to a timely completion.
• The consultant and the city will also schedule recurring advisory committee meetings during the planning process to advance the preparation, review, and approval of the comprehensive plan, and to organize and conduct community participation events.
• The consultant will create and distribute meeting summaries, agendas, and next steps.
- Community participation plan
• Consultant team will prepare a community participation plan for city and dos review that describes the public outreach and participation efforts that will be conducted during the development of the comprehensive plan.
• Engagement activities required by various grants may occur simultaneously, though in some cases engagement activities might necessarily be specific to certain focus areas, such as housing.
• A successful outreach framework will: build public trust; engage populations across the city, especially those historically underrepresented; reflect an ability to gather feedback and change course as necessary; create specific and efficient engagement events; maintain clear public messaging in both english and Spanish; and provide a consistent look and feel for the comprehensive planning process to support communications.
• The city will provide the consultant team with a style guide for development of the look and feel.
• The community participation plan shall include in-person or virtual interviews with local and regional stakeholders, a community survey, one or more public information meetings, one or more public workshops, one or more public hearings, and a webpage with links to announcements, presentations and documents prepared during the planning process.
• Through stakeholder mapping, the community participation plan shall identify key individuals, organizations, and entities to be involved, and shall identify roles and responsibilities in coordinating the entire outreach process, logistics, and the proposed schedule of the proposed public outreach and participation efforts.
• Public access must be provided for each public meeting or workshop.
• Outreach efforts should encourage participation from populations who are frequently underrepresented in this process.
• Consultant must maintain language access by ensuring all meetings and materials are presented in both english and Spanish and seek to be culturally sensitive to speakers of multiple languages.
- Community survey and stakeholder interviews
• To reach a wide audience, the selected consultant team will develop a relevant and accessible community survey addressing current conditions and issues of concern.
• The survey should be made available to the public as hard copy and digitally, in english and Spanish.
• Following the completion of the survey, the consultant will develop a summary of results and analysis.
• This process should build on the city’s recent outreach and survey efforts around climate vulnerabilities and economic development.
• Following the survey and based on this stakeholder mapping, the selected consultant team will design and conduct targeted individual or group interviews.
• The number of interviews and their content will depend on the results of the survey.
- Budget: $500,000
- Questions/Inquires Deadline: December 18, 2025
