Indirect Cost Rate Study Services

The vendor required to provide indirect cost rate study services for include:
•    Develop and prepare detailed federal indirect cost allocation plans for the county in accordance with OMB uniform guidance, based on actual financial information for fiscal year ending June 30, 2025. 
•    the plan must provide at least one level of cross allocations among internal services. 
•    The consultant shall assist the county in developing plans annually thereafter, to allow for the annual negotiation of our rate with our cognizant agency, until expiration of the contract. 
•    All proposed plans must be accompanied by the following: an organization chart sufficiently detailed to show operations including the central service activities of the state government whether or not they are shown as benefitting from central service functions; a copy of the annual comprehensive financial report (or a copy of the adopted budget if budgeted costs are being proposed) to support the allowable costs of each central service activity included in the plan; and, a certification that the plan was prepared in accordance with this part, contains only allowable costs, and was prepared in a manner that treated similar costs consistently among the various federal awards and between federal and non-federal activities. 
•    Develop and prepare indirect cost rate proposals for the federal highway administration (FHWA); and any other departments and federal programs as may be required, in accordance with OMB uniform guidance, for the year(s) indicated in (a) above. 
•    Include analysis on whether the county should use the de minimis indirect cost rate or a negotiated rate. 
•    If analysis shows that a negotiated rate is more beneficial to the county, successfully negotiate these rates, as may be required. 
•    Provide instruction and guidance to departmental and program personnel in applying negotiated indirect cost rates, as may be necessary. 
•    Develop the proper calculation for the G&A (general and administrative) charges across funds. assist the county with developing the G&A calculation in subsequent years. 
•    Develop and prepare detailed full overhead indirect cost allocation plans (burden rates) for internal use by the county for capital projects, including acceptable rates and calculations for the allocation of the county’s internal capital projects. 
•    The departments that charge to projects are public works engineering, public works construction and maintenance, and parks and recreation. 
•    Develop and prepare a cost allocation plan and indirect cost rate that would be proper for debt compliance for PILOT and PILOFF. 
•    Develop the proper internal service fund allocations including internal service fund technology cost allocations.
•    The plans must be based on budgeted costs for the year ending June 30, 2025; and must be prepared as soon as possible after the budget for each year has been adopted. 
•    The full overhead cost plans are to be used for selective cost and rate setting, as may be appropriate and required by the county. 
•    Review the county's data collection worksheets, allocation bases, indirect cost pools, and methods of distributing costs for appropriateness, and to identify alternative methodologies which may favorably impact indirect cost recoveries. 
•    Incorporate strategies and procedures previously implemented by the county that may be superior, in terms of potential recovery, to strategies and procedures that your firm would otherwise implement. 
•    Instruct designated county personnel in the specifics of indirect costing, including cost analysis and cost flow structuring, statistical collection and development techniques, interviewing, plan summarization and organization, theory of computation and plan implementation. 
•    Identify available data which can be effectively incorporated into the indirect cost allocation plans; and determine opportunities for simplifying data collection activities for future plans. 
•    Monitor recoveries to ensure that all allowable recoveries are realized. 
•    Identify opportunities to back claim indirect costs on grants that remain open, or to offset indirect costs against costs questioned or disallowed under audit.
•    Identify opportunities to utilize indirect costs as "matching" or in-kind costs in conjunction with federal and state programs. 
•    Analyze current and proposed federally funded programs operated by the county, the contribution of internal services to their operation, and the existing and potential recovery of indirect costs. 
•    Identify opportunities to utilize full overhead costs for internal management and budgetary purposes, internal charging for full overhead cost-based direct billing, and as a foundation for user charge determination.

- Contract Period/Term: 3 years