The vendor required to provide to develop a climate adaptation plan (CAP) that identifies key climate vulnerabilities, sets measurable adaptation goals, and outlines actionable strategies to enhance the city.
- Project initiation and stakeholder engagement
1. Establish project team and governance structure
• Assemble a project team including city staff, environmental experts, and stakeholders.
• Define project roles, responsibilities, and governance structure.
2. Stakeholder engagement and public consultation plan
• Identify stakeholders, including city departments, residents, local businesses, and environmental groups.
• Develop a plan for ongoing engagement to incorporate diverse input into the CAP.
3. Initial workshop: climate awareness and vision setting
• Conduct a workshop to align on the project’s vision, objectives, and anticipated outcomes.
• Introduce the CAP and outline its importance for the city’s future resilience.
- Climate risk and vulnerability assessment (months 3-5)
1. Data collection and baseline assessment
• Gather relevant climate, environmental, and socioeconomic data
• Assess past weather events, trends, and the city’s climate-related vulnerabilities.
2. Climate projections and impact analysis
• Use regionally appropriate models to forecast future climate scenarios and their potential impact on infrastructure, health, ecosystems, and the economy.
• Identify and justify all climate datasets, and assumptions used, including regional downscaling sources and limitations.
• Focus areas may include extreme weather, drought, heat, flooding, and water resources.
3. Risk mapping and vulnerability analysis
• Map and assess climate vulnerabilities across city sectors and assets, identifying “high-risk” areas requiring prioritized adaptation actions.
- Adaptation strategy development (months 6-8)
1. Identify adaptation options and measures
• Research best practices and explore climate adaptation measures from other mid-sized municipalities.
• Preference would be to see options within state.
• Create a list of potential adaptation actions suited to the city’s identified risks, focusing on actionable and cost-effective strategies.
2. Prioritize adaptation measures
• Prioritize strategies based on impact, feasibility, cost, and alignment with city objectives.
• Categorize actions into short-, medium-, and long-term goals.
3. Develop adaptation goals and measurable outcomes
• Define clear, measurable goals for each adaptation strategy.
• Ensure alignment with the city’s existing goals, such as infrastructure resilience, sustainable growth, and community safety.
- Implementation and policy integration (months 9-12)
1. Policy integration and alignment
• Review existing city policies, bylaws, and planning documents to identify necessary amendments.
• Integrate adaptation strategies into citywide planning, emergency response frameworks, and operational procedures.
2. Budget allocation and funding strategy
• Establish a budget for priority adaptation actions, with recommended timelines and funding sources.
• Outline potential funding sources, including government grants, to support implementation.
- Monitoring, evaluation, and reporting
1. Develop a monitoring and evaluation framework
• Consultant will set up a framework for the city to internally monitor progress on adaptation goals, identify key indicators, and define appropriate success metrics.
• The consultant will define an appropriate schedule for the city that will outline best practice for periodic evaluations to review progress, refine strategies, and adjust goals as needed.
2. Annual reporting and review process
• Consultant will create a framework by which internal staff can summarize annual progress, updates, and outcomes.
• This will not be an ongoing service.
• Provide recommendations for continuous improvement and adaptation adjustments.
3. Community and stakeholder feedback mechanism
• Establish ongoing feedback channels for residents and stakeholders to voice concerns or suggest improvements.
• Use input to refine adaptation efforts continually and build ongoing public support.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: January 20, 2026
