Fee Study Services

The vendor required to provide fee study services to advancing sustainability through eco-friendly initiatives that enhance our economy, safeguard our environment, and fortify our community.
- Requirement:
1. Project start and internal data analysis
•    Initial team meeting – meet with committee members to review scope of work, expectations, timelines, legal framework, regulatory requirements, project priorities and constraints.
•    Review existing permit and application examples and types and e.g., building permit fees, planning application and zoning fees, land resource applications and right-of-way (row) permit.
•    Review existing historical data, past studies, operational workflows, and public-infrastructure acceptance procedures.
2. Research analysis
•    Review of other permit application fees- review state building code fee structure guidance and at least three other comparable state municipality fee structures that were updated in the last five years that apply a flat permit fee for all permits and a review fee(s) for other departments. (e.g., other public works department review fees include row permitting, and enforcement-related surcharges. 
•    Identify industry-standard approaches, including flat fees, per-unit fees, and reinspection or noncompliance fees) review how these examples address inspection fees.
•    Include evaluation of any building code and public works processes that generate staff workload and are not currently supported by a fee.
3. Summary and findings
•    Summary memo- prepare a memo summarizing the findings for steps. 
•    Meeting with staff- meet with committee members as required to review findings. 
•    Draft permit fee study report – prepare a report that summarizes a recommendation for adjustments based on internal operations and staff time, industry practices. 
•    Develop an implementation plan. 
•    Public meetings – attend at least two city council meetings to present findings (as needed).

- Questions/Inquires Deadline: January 20, 2026