The vendor required to provide, design, install, configure, license, and support replacement wireless access points across 11 branch library locations and the library headquarters.
• Wireless network design and validation
• Equipment procurement
• Removal and proper disposal of existing wireless hardware
• Installation, mounting, labeling, and configuration of new wireless access points
• Integration with the new wireless management platform which can be cloud or wireless controller
• Post-installation validation, testing, and documentation
- Licensing, maintenance, and support requirements
• Required cloud or controller-based management licenses
• Initial license term (3 years)
• Ongoing firmware updates and security patches
• Manufacturer technical support and software maintenance
• Access to vendor or manufacturer support portals and knowledge bases
- Equipment requirements
• Total quantity: 90 wireless access points
• 89 indoor access points
• 1 outdoor-capable access points
• New, unused, and current-generation from the manufacturer
• Not refurbished, reconditioned, or gray-market
• Covered under a manufacturer warranty for the full support term
• Vendor must include:
o All required mounting hardware, brackets, and accessories
o Any required power injectors or adapters (if applicable)
o Proper labeling of installed equipment
• “Equivalent” equipment models may be proposed but will be evaluated solely at the discretion of the city-library department and must meet or exceed the specified performance, feature set, and e-rate eligibility requirements.
- Installation
1. Removal of existing equipment
• Remove existing Unifi access points and mounting brackets
• Return removed hardware to city-library department
2. Labeling standards
• Install city-library it provided asset labels on each access point
• Ensure proper orientation and visibility per city-library instructions
3. Mounting requirements
• Use provided manufacturer mounting hardware
• The majority of installations will be accessible by ladder
• The city–library department will provide a scissor lift for access points mounted on high ceilings
4. Site survey for each location to provide heat map diagram for signal strength or bars
5. Documentation requirements
• Asset tag number
• AP model number
• MAC address
• Network drop id
• Floor plan (redline diagram, interface, ap name, path-line diagram for all aps)
• Mounting type (wall/ceiling/tile rail)
• Install location reference (e.g., northeast corner)
• Approximate height of install
6. Cabling requirements
• Reuse existing cat6a cabling where available; replace any existing cat5 cabling currently in use with cat6a
• Cable ends must be cleaned before connecting remove and dispose of existing cat5e patch cables
7. Post-Install verification
• For aps installed via lift: vendor must obtain real-time confirmation from city-library IT staff that the ap is functioning properly prior to lowering lift.
- E-rate supports connectivity through two categories of service:
• Category one: broadband services bringing internet to schools and libraries.
• Category two: internal connections, services, and equipment supporting broadband within schools and libraries.
- Contract Period/Term: 3 years
- Library Walkthrough Date (Mandatory) Date: January 7, 2026
- Questions/Inquires Deadline: January 14, 2026
