The Vendor is required to provide comprehensive community program consultation and program administration services to establish a professional services agreement.
- Administration:
• Oversight of project schedule and compliance, citizen complaint process and all other technical assistance.
• Develop a draft packet of forms to be utilized as part of the community housing program for approval.
• Complete applicant intake process {for both relocation and rehabilitation} and relocation procedures.
• Meet with the building department to coordinate permitting and inspections.
- General Tasks:
• Rank and recommend home /rehab clients based on the community HR housing assistance plan (hap).
• Develop and supply recommended client intake process forms.
• Develop and monitor client community HR files for program compliance.
• Advertise/select a contractor to perform a lead-based paint inspection of each dwelling.
• Work with county to bid out, select and receive approval of surveyors and asbestos inspectors.
• Work with county to bid out, select and receive approval of radon testing and mitigation specialists.
• Coordinate execution of the contracts for surveyor and asbestos inspectors.
• Coordinate execution of the contracts for radon testing and mitigation specialists.
• Issue notice to proceed to surveyors/specialists.
• After surveys/testing are completed, utilize them to develop specifications and plans for rehab.
• Work with county to bid out, select and receive approval for rehab contractors.
• Work with county to bid out for contractors to rehab the residences.
• Submit bid specifications to the county purchasing department.
• Work with county to complete and/or revise the work write-ups to address the rehab dwellings.
• Complete the work write-up on each dwelling and obtain the homeowners acceptance signature.
• Work with county and the homeowner (or their representatives) to award the bids.
• Meet with the homeowner and the construction contractor to complete contracts.
• Work with the contractor to obtain building and related permits and monitor contractors for compliance.
• Work with homeowners to temporarily relocate out of the dwelling, if applicable.
• Issue notice to proceed for the rehab/hardening of residence.
• Work with the building department to coordinate inspections and approval of draw requests.
• Coordinate, be present and respond to any questions raised at all state site/monitoring visits.
• Maintain an independent set of financial records on the project.
• Maintain an independent set of financial records on each individual residence.
• Reconcile the contractor's financial records with the client's financial records regularly.
• At the project conclusion, work with staff to prepare and submit a closeout for the project to state.
• Submit monthly/quarterly status reports to county, detailing:
a. Contract status
b. Any significant administrative actions that could affect the contract
c. Quality control activities and results
d. Major accomplishments, success stories, etc.
e. Noteworthy meetings
f. Pending issues
g. Other items deemed appropriate.
- Questions/Inquires Deadline: May 5, 2025